Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Kabil in an amount up to $36,863.95 for engineering design work related to Pavement Restoration at the Fire Training Academy. The original contract was authorized by Ordinance 0863-2018 for engineering design, bid package preparation, bid evaluation assistance, and construction administration services related to parking lot restoration at eighteen (18) different Division of Police locations. These locations included various Police substations, as well as the McKinley Avenue Training Complex, the Police Academy, and the Strategic Response Bureau.
The Department of Finance and Management is requesting a modification of this contract in order to provide additional services engineering services related to the design of a pavement restoration project at the Fire Training Academy. The scope of these services will include supplemental design information for the bid package, bid evaluation, and construction administration.
In addition to adding funds, this modification will also extend the contract to April 18, 2022.
Prices already established in the contract were used to determine the cost of this modification.
Kabil Contract Compliance No. 31-1401720, expiration date October 30, 2023.
Emergency action is requested in order to allow time for project design and procurement in an attempt to begin the actual construction phase of the project during the warmer summer and early fall months, as asphalt suppliers typically slow their operations in the winter.
Fiscal Impact: This ordinance authorizes the expenditure of $36,863.95 from the Safety Voted Bond Fund with Kabil for additional engineering services related to pavement restoration at the Fire Training Academy. These funds were budgeted within the Public Safety Voted Bond Fund.
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Original Purchase Order Amount (0863-2018):$ 218,263.76 |
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|
Modification No. 1 (current): |
$ 36,863.95 |
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Total (Original and Modification): |
$ 255,127.71 |
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of $36,863.95 between projects within Safety Voted Bond Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Kabil Associates for engineering services related to pavement restoration at the Fire Training Academy; to authorize the expenditure of $36,863.95 from the Safety Voted Bond Fund; and to declare an emergency. ($36,863.95)
Body
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and authorize the transfer of $36,863.95 within the Safety Voted Bond Fund; and
WHEREAS, it is necessary to modify and extend a contract with Kabil in an amount up to $36,863.95 for engineering services related to pavement restoration at the Fire Training Academy; and
WHEREAS, the original contract was authorized by Ordinance No. 0863-2018 and approved by City Council on April 18, 2018; and
WHEREAS, it is necessary to authorize the expenditure of $36,863.95 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Kabil so that additional engineering services related to pavement restoration at the Fire Training Academy can proceed as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Kabil for engineering services related to pavement restoration at the Fire Training Academy.
SECTION 2. That the 2020 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Fund | Project | Project Name | Current |Change | C.I.B. as Amended
7701 | P330021-100000 | Police Facility Renovation (Voted 2019 SIT Supported) | $1,250,000 | ($36,864) | $1,213,136
7701 | P330056-100006 | Police Pavement Restoration | $0 | $36,864 | $36,864
SECTION 3. That the transfer of $36,863.95 or so much thereof as may be needed, is hereby authorized within Fund 7701 (Safety Voted Bond Fund), from Dept-Div 3003, Project P330021-100000 (Police Facility Renovation), Object Class 06 (Capital Outlay) to Dept-Div 7701 (Safety Voted Bond Fund), Project P330056-100006 (Police Pavement Restoration), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $36,863.95, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 3003, P330056-100006 (Police Pavement Restoration), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.