Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Miles McClellan Construction Company, Inc. for the renovation of the Public Service McKinley Ave Truck Wash complex at 1355 McKinley Avenue.
This renovation project is necessary to provide proper drainage per EPA requirements. This project will include the removal of existing concrete and re-pour the concrete slab with the proper slope to a new catch basin that will drain to the existing oil/water interceptor. All work in the asphalt area is to be properly patched. Additionally, there will be a new half-height masonry wall with metal studs and metal siding to provide screening. A water line is to be installed also with a new hose and reel to serve the wash bay.
Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on April 13, 2021 as follows:
|
Company |
City |
FBE/MBE |
Amount of Bid |
|
Miles-McClellan Construction Co., Inc. |
Columbus |
EBOCC |
$216,285.00 |
|
2 K General Company |
Delaware |
EBOCC |
$239,200.00 |
|
R. W. Setterlin Building Company |
Columbus |
EBOCC |
$242,500.00 |
|
|
|
|
|
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, responsible, and best bidder, Miles McClellan Construction Company, Inc.
Miles McClellan Construction Company, Inc. Contract Compliance No. 31-0987415, expiration date March 27, 2021.
Emergency action is requested to meet existing EPA requirements.
Fiscal Impact: This legislation authorizes an expenditure of $216,285.00 from the Street Construction Maintenance Fund for the renovation of the Public Service McKinley Ave Truck Wash complex at 1355 McKinley Avenue. These funds were budgeted within the Street Construction Maintenance Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Miles McClellan Construction Company, Inc. related to the renovation of the Public Service McKinley Ave Truck Wash complex at 1355 McKinley Avenue; to authorize the expenditure of $216,285.00 from the Street Construction Maintenance Fund; and to declare an emergency. ($216,285.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the renovation of the Public Service McKinley Ave Truck Wash complex at 1355 McKinley Avenue; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on April 13, 2021; and
WHEREAS, Miles McClellan Construction Company, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $216,285.00 from the Street Construction Maintenance Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Miles McClellan Construction Company, Inc. for the renovation of the Public Service McKinley Avenue Truck Wash complex at 1355 McKinley Avenue so that it can satisfy the EPA requirements as soon as possible, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Miles McClellan Construction Company, Inc. for the renovation of the Public Service McKinley Ave Truck Wash complex at 1355 McKinley Avenue.
SECTION 2. That the expenditure of $216,285.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 2265, Street Construction Maintenance Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.