Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify and extend the existing contract for an additional three (3) years with ITPartners+, formally known as Computer Rescue 911, LLC, to upgrade the hardware for additional remote back-up and recovery storage services (“data storage services”). This legislation is being submitted in accordance to the City of Columbus bid waiver procurement.
These services provide data back-up, recovery from data loss, and a comprehensive disaster recovery system for viable data restoral for the Franklin County Municipal Court.
Ordinance 2080-2020 authorized the Municipal Court Clerk to modify all past, present, and future contracts and purchase orders with Computer Rescue 911; authorizes the assignment of all past, present and future business done by the Municipal Court Clerk with Computer Rescue to ITPartners+.
Ordinance 1137-2017 authorized the Municipal Court Clerk to enter into a one (1) year contract, with four (4) consecutive one (1) year renewal options with Computer Rescue 911, LLC for remote data back-up and recovery services (“data storage services”) for the Franklin County Municipal.
Bid Information: The Municipal Court Clerk's Office solicited competitive bids through RFQ 004790 in accordance with Columbus City Code 329. Proposals were received from three (3) companies; two (2) of the proposals were incomplete. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Computer Rescue 911, LLC achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Computer Rescue 911, LLC.
Modification:
Amount of additional funds to be expended under this contract modification: $66,292.00
Contracts:
Ordinance 1137-2017; PO058825; $22,587.00
Ordinance 2887-2017; PO090264; $16,800.00
Ordinance 2887-2017; PO090274; $12,385.00
2018; PO109833; $44,388.00
2019; PO177102; $44,388.00
2020; PO227321; $44,388.00
Ordinance 2080-2020: $0
Ordinance 1192-2021; $66,292.00
Reason additional goods and services could not be foreseen:
The additional storage and services are necessary due to a reassessment of storage requirements and to ensure disaster recovery capabilities are optimized.
Reason other procurement processes are not used:
For the continuity of the data storage services and to ensure disaster, recovery capabilities are optimized for the Municipal Court Clerk's Office, and to receive a discount for $36,475.00, contingent upon a 3 (three) year extension.
How the cost of modification was determined:
Through contract negotiations.
Contract Compliance Number: 26-1321187
Expiration Date: 09/30/2021
DAX Vendor Number: 021197
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: For the continuity of the data storage services and to ensure disaster, recovery capabilities are optimized for the Municipal Court Clerk's Office.
Fiscal Impact: Funds totaling $66,292.00 are available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to modify and extend the contract with ITPartners+ for data storage services for the Franklin County Municipal Court; to waive the competitive bidding provisions of City Code; to authorize the expenditure of $66,292.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($66,292.00)
Body
WHEREAS, it is necessary to modify and extend existing contract for the provision of additional data storage services for the Franklin County Municipal Court; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Code for additional data storage services; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to authorize the Clerk of Courts to modify the existing contract with ITPartners+, for additional data storage services to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to modify and extend the contract with ITPartners+, in the amount of $66,292.00 for the provision of additional data storage services for the Franklin County Municipal Court.
SECTION 2. That the expenditure sum of $66,292.00 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 3. This Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code, to permit the aforementioned purchase.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which are hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.