Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Bridge Rehabilitation - Annual Citywide Contract 2020 project and to provide payment for construction, construction administration and inspection services.
This contract includes providing for the general maintenance of several bridges within the City of Columbus. Types of work include concrete patching, waterproofing, lighting repairs, placement of scour countermeasures, channel cleanout, deck overlay, asphalt repairs, clearing and grubbing, bearing rehab, bridge painting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is June 11, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 1, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Company $630,827.97 Columbus, OH Majority
Complete General Construction $690,967.20 Columbus, OH Majority
The Righter Co. Inc. $801,240.00 Columbus, OH Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder. The bid contained a special provision allowing the contract amount to be adjusted to the amount of the available budget. The contract amount will be set at $715,862.97 instead of the low bid amount of $630,827.97 to allow additional bridge work to be completed. The amount of construction administration and inspection services will be $126,165.59. The total legislated amount is $842,028.56.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/10/21.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is available in the Streets and Highways Bond Fund, Fund 7704, in an amount of up to $842,028.56. This is a budgeted expense within the frozen fund category of Bridge Rehabilitation. An amendment to the 2020 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project. The funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Bridge Rehabilitation - Annual Citywide Contract 2020 project; to authorize the expenditure of up to $842,028.56 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($842,028.56)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Rehabilitation - Annual Citywide Contract 2020 project; and
WHEREAS, the work for this project consists of providing for the general maintenance of several bridges within the City of Columbus. Types of work include concrete patching, waterproofing, lighting repairs, placement of scour countermeasures, channel cleanout, deck overlay, asphalt repairs, clearing and grubbing, bearing rehab, bridge painting; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Bridge Rehabilitation - Annual Citywide Contract 2020 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Rehabilitation - Annual Citywide Contract 2020 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P440005-102221 / Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements (Voted 2019 SIT Supported) / $360,000.00 / ($360,000.00) / $0.00
7704 / P530301-100070 / Bridge Rehabilitation - Annual Citywide Contract (Voted 2019 SIT Supported) / $571,393.00 / ($482,029.00) / $89,364.00
7704 / P530301-992020 / Bridge Rehabilitation - Annual Citywide Contract 2020 (Voted 2019 SIT Supported) / $0.00 / $842,029.00 / $842,029.00
SECTION 2. That the transfer of $360,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440005-102221 (Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements, Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-992020 (Bridge Rehabilitation - Annual Citywide Contract 2020), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, OH 43204, for the Bridge Rehabilitation - Annual Citywide Contract 2020 project in the amount of up to $715,862.97 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $126,165.59.
SECTION 4. That the expenditure of $842,028.56, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-992020 (Bridge Rehabilitation - Annual Citywide Contract 2020), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.