Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with US Utility Contractor Company for the Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue (Utility Relocation) project and to provide payment for construction, construction administration and inspection services. This project is to be performed in the South Linden Columbus Community (45).
This contract includes relocation of lighting, power and interconnect in coordination with AEP pole replacement/relocation to facilitate the reconstruction of Hudson Street, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 23, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on April 22, 2021, (one majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
US Utility Contractor Company $920,392.32 Columbus, OH WBE
Danbert electric, Inc. $1,219,067.38 Plain City, OH Majority
Award is to be made to US Utility Contractor Company as the lowest responsive and responsible and best bidder for their bid of $920,392.32. The amount of construction administration and inspection services will be $138,058.85. The total legislated amount is $1,058,451.17.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against US Utility Contractor Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for US Utility Contractor Company is WBE006739 and expires 3/31/24.
3. PRE-QUALIFICATION STATUS
US Utility Contractor Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expense within a reimbursable grant from the Ohio Public Works Commission in the amount of $105,845.12. This amount will need to be appropriated within the Transportation Grants Fund, Fund 7763, Grant G592004 (Hudson St - I71 to Cleveland Ave CC10X-CC11X).
The remaining balance of $952,606.05 is budgeted, appropriated, and available within the Streets and Highways Bond Fund, Fund 7704, Project P530103-100068 (Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue).
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To appropriate funds within the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with US Utility Contractor Company for the Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue (Utility Relocation) project; to authorize the expenditure of up to $1,058,451.17 from the Transportation Grants Fund and the Streets and Highways Bond Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,058,451.17)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue (Utility Relocation) project; and
WHEREAS, the work for this project consists of relocation of lighting, power and interconnect in coordination with AEP pole replacement/relocation to facilitate the reconstruction of Hudson Street, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, US Utility Contractor Company will be awarded the contract for the Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue (Utility Relocation) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue (Utility Relocation) project for construction expense along with construction administration and inspection services; and
WHEREAS, funds must be appropriated within the Transportation Grants Fund, Fund 7763; and
WHEREAS, the Director of Public Service must be authorized to enter into contract with US Utility Contractor Company for the project; and
WHEREAS, funds will be expended from the Transportation Grants Fund, Fund 7763, and the Streets and Highways Bond Fund, Fund 7704, to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with US Utility Contractor Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $105,845.12 is appropriated in Fund 7763 (Transportation Grant Funds), Div 5912 (Design and Construction), Grant G592004 (Hudson St - I71 to Cleveland Ave CC10X-CC11X), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with US Utility Contractor Company, 701 Kaderly Drive, Columbus, Ohio, 43228, for the Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue (Utility Relocation) project in the amount of up to $920,392.32 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $138,058.85.
SECTION 3. That the expenditure of $952,606.05, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100068 (Arterial Street Rehabilitation - Hudson Street-I71 to Cleveland Avenue), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4 That the expenditure of $105,845.12, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grant Funds), Div 5912 (Design and Construction), Grant G592004 (Hudson St - I71 to Cleveland Ave CC10X-CC11X), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.