Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Heil Parts and Services with MacQueen Equipment LLC dba Bell Equipment Company. The Division of Fleet Management is the primary user for Heil Parts and Services. Heil Parts and Services are used to repair and maintain City refuse vehicles. MacQueen Equipment LLC dba Bell Equipment Company is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
MacQueen Equipment LLC dba Bell Equipment Company, CC# 035318 expires 5/3/2023, $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Bell Equipment Company, the previous sole source for Heil, was recently acquired by MacQueen Equipment LLC and so establishing a Universal Term Contract under the correct company name will allow for purchase orders to be established with the appropriate vendor name.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Heil Parts and Services with MacQueen Equipment LLC dba Bell Equipment Company in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Body
WHEREAS, the Heil Parts and Services UTC will provide for the purchase of Heil Parts and Services used to repair City refuse vehicles and MacQueen Equipment LLC dba Bell Equipment Company is the sole source provider of these goods and services; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Heil Parts and Services with MacQueen Equipment LLC dba Bell Equipment Company, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Heil Parts and Services for a term of approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year, as follows:
MacQueen Equipment LLC dba Bell Equipment Company, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.