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File #: 1260-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/13/2021 In control: Finance Committee
On agenda: 6/7/2021 Final action: 6/10/2021
Title: To authorize the Finance and Management Director to enter into two contracts for the option to purchase HVAC Parts and Filters with Allied Supply Company Inc., and Columbus Climate Controls Company; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase HVAC Parts and Filters with Allied Supply Company Inc. and Columbus Climate Controls Company. These contracts will be used city wide to provide HVAC parts and filters used for repair and maintenance throughout the City. The term of the proposed option contracts would be approximately three (3) years, expiring March 31, 2024 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 1, 2021. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017991). Six (6) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Allied Supply Company Inc. CC #004136, expires 09/22/2022, All Items, $1.00
Columbus Climate Controls Company., CC #001224, expires 03/12/2022, All Items, $1.00

Total Estimated Annual Expenditure: $300,000, all agencies.

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to provide an uninterrupted supply of HVAC parts and filters.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance a...

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