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File #: 1270-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/14/2021 In control: Finance Committee
On agenda: 6/7/2021 Final action: 6/10/2021
Title: To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for a parking lot expansion at 1410 Cleveland Avenue; to authorize the transfer and expenditure of $212,030.00 between projects within the Construction Management Capital Improvement Fund; to waive the competitive bidding provisions of Columbus City Code; and to declare an emergency. ($212,030.00)
Attachments: 1. 1410 Cleveland Ave.pdf, 2. Ord 1270-2021 Bid Waiver Request Form
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for parking lot expansion located at 1410 Cleveland Avenue.
This project will expand the existing parking lot at 1410 Cleveland Avenue and will result in the creation of needed additional parking spaces. These additional spaces will help alleviate the shortage of parking at the facility. This project will also include subgrade preparation, asphalt pavement, concrete curbing, parking lot light relocation and other such work as may be necessary to complete the contract.
Formal bids were solicited and the City received one bid on June 26, 2020 as follows (0 FBE, 0 MBE):
Bidder/Consultant City FBE/MBE Amount of Bid
Columbus Asphalt Paving, Inc. Gahanna EBOCC $168,600.00

Bid Waiver Request: The Office of Construction Management opened bids for this project on June 26, 2020, however, due to the COVID-19 pandemic this project was placed on hold. Columbus Asphalt Paving, Inc. was the sole bidder and submitted a cost proposal totaling $168,600.00. Bidding specifications require bidders to hold their pricing for 180 days which has passed. The Office of Construction Management is now in a position to begin this project and asked Columbus Asphalt to update their cost proposal and they submitted a revised cost of $177,030.00, which represents a 5% increase due to cost increases in the construction industry. Additionally, the Office of Construction Management would like to add a $35,000.00 contingency to this amount .
Therefore, the final cost totals $212,030.00. Due to the fact that this project is needed and to avoid further delay, this ordinance seeks authority to waive the competitive bidding provisions of Columbus City Code, Section 329. and that the award be made to the sole responsive and responsible bidder, Columbus Asphalt Paving, Inc. and accept the revised pricing.
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