Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify an existing contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project to add funds in an amount up to $325,000.00.
Ordinance 2743-2019 authorized the Director of Public Service to enter into a contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project. The work consists of various backfill and pavement restorations for excavations from deposited permits at various locations around the City of Columbus on an on-call basis. The contract has a three-year duration that expires on October 13, 2022. Modification No. 1 added $300,000.00 added funds for work in 2020. This modification will add funds budgeted for the next year of the contract. The project scope and work to be performed will remain the same, and no terms or conditions will be changed.
Original contract amount: $300,000.00 (PO203111, Ord. 2743-2019)
Modification No. 1 Total: $300,000.00 (PO245971, Ord. 2140-2020)
Modification No. 2 Total: $325,000.00 (This Ordinance)
The contract amount including all modifications: $925,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is CC004549 and expires 1/2/22.
3. Pre-Qualification Status
Decker Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project; to authorize the expenditure of up to $325,000.00 for the contract from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($325,000.00)
Body
WHEREAS, contract PO203111, with Decker Construction Company, in the amount of $300,000.00 was authorized by Ordinance 2743-2019 for the Roadway - Utility Cut and Repair 2019 project; and
WHEREAS, contract modification no. 1, PO245971, with Decker Construction Company in the amount of $300,000.00 was authorized by Ordinance 2140-2020 for the Roadway - Utility Cut and Repair 2019 project; and
WHEREAS, this is the second and final modification of the contract; and
WHEREAS, it has become necessary to modify the contract in an amount up to $325,000.00 for the purpose of adding funds budgeted for the second year of the contract; and
WHEREAS, it is necessary to pay for work performed as part of the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project in order to ensure the safety of the traveling public, thereby preserving the public health, peace, property; safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and is hereby, authorized to enter into a contract modification with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204, for the Roadway - Utility Cut and Repair 2019 project in the amount of up to $325,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $325,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.