Explanation
BACKGROUND: The Division of Police needs to procure uniforms, footwear, leather goods, uniform accessories, and protective wear for police officers, recruits, and some civilian employees. This ordinance will enable the Division to purchase these uniforms from Galls LLC, in accordance with the Universal Term Contracts established for this purpose by the Purchasing Office.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the general fund budget of the Division of Police from Object Class (10) to Object Class (02) in order to purchase uniforms.
Bid Information: The Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, protective wear, and leather goods with Galls LLC.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: Galls LLC CC007478, expires July 25, 2021.
FISCAL IMPACT: This ordinance authorizes the transfer of funds from the transfer line item to materials and supplies and an expenditure of $2,287,921.00 from the Division of Police’s general fund budget for the purchase of uniforms from Galls LLC.
Title
To authorize the transfer of funds within the Division of Police's general fund budget; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with Galls LLC for the purchase of uniforms and accessories for the Division of Police from existing Universal Term Contracts; and to authorize the expenditure of $2,287,921.00 from the General Fund. ($2,287,921.00)
Body
WHEREAS, a need exists to transfer funds within the Division of Police's general fund budget; and,
WHEREAS, the Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, protective wear, and leather goods with Galls LLC; and,
WHEREAS, the Division of Police has an immediate need for uniforms for both sworn and civilian personnel; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Galls LLC, for the purchase of uniforms, footwear, leather goods, uniform accessories, and protective wear for police officers, recruits, and some civilian employees for the Division of Police.
SECTION 2. That the transfer of $575,550.00, or so much thereof as may be needed, is hereby authorized between object classes within the general fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $2,287,921.00, or so much thereof as may be needed, is hereby authorized in the general fund in Object Class 02-Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.