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File #: 1310-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/20/2021 In control: Public Utilities Committee
On agenda: 6/7/2021 Final action: 6/10/2021
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts to purchase Mainline Couplings, Clamps, and Various Parts with Ferguson Enterprises and Core & Main LP; and to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Couplings, Clamps, and Various Parts with Ferguson Enterprises and Core & Main. The Division of Water is the primary user of these items. Mainline Couplings, Clamps, and Various Parts are used to repair and replace water distribution lines throughout the City of Columbus service area. The term of the proposed contracts are approximately two years, expiring March 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 30, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ018487). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Ferguson Enterprises, CC# 009189 expires 2/28/2021, Item1-14, 17, 31-54, 77, 78, 80-117, 135-148 $1.00
Core & Main LP, CC#000148 expires 2/24/2023, Item#15, 18, 19, 22-29, 65-70, 72-76, 79 $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Water as the primary user.

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these items are needed to maintain water distribution service without interruption.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies ...

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