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File #: 1355-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/25/2021 In control: Finance Committee
On agenda: 6/14/2021 Final action: 6/18/2021
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Caterpillar Parts and Services with Ohio Machinery Company dba Ohio CAT in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670. ($1.00).
Attachments: 1. Ohio CAT Caterpillar Sole Source Letter.pdf, 2. Caterpillar SS Form.pdf

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Caterpillar Parts and Services with Ohio Machinery Company dba Ohio CAT.  The Division of Fleet Management is the primary user for Caterpillar Parts and Services.  Caterpillar Parts and Services are used to repair and maintain City construction equipment.  Ohio Machinery Company dba Ohio CAT is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer.  The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2024, with the option to renew for one (1) additional year.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

 

Ohio Machinery Company dba Ohio CAT, CC# 006428 expires 6/4/2022, $1.00

Total Estimated Annual Expenditure: $65,000.00, Division of Fleet Management, the primary user

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT:  The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Caterpillar Parts and Services with Ohio Machinery Company dba Ohio CAT in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670. ($1.00).

 

Body

 

WHEREAS, the Caterpillar Parts and Services UTC will provide for the purchase of Caterpillar Parts and Services used to repair and maintain City construction equipment and Ohio Machinery Company dba Ohio CAT is the sole source provider of these goods and services; and, 

 

WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, it is necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Caterpillar Parts and Services with Ohio Machinery dba Ohio CAT; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Caterpillar Parts and Services for a term of approximately three (3) years, expiring September 30, 2024, with the option to renew for one (1) additional year, as follows:

 

Ohio Machinery Company dba Ohio CAT, $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.

 

SECTION 3.  That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.