Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU).
This contract agreement was authorized by formal bid solicitation RFQ018495, which received 3 responses and in compliance with the requirements of Columbus City Codes, Chapter 329 and included three (3) options to renew. This ordinance authorizes the first renewal option. The agreement can be extended for two (2) additional one year terms subject to mutual agreement of interested parties and City Council approval.
Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software.
The total cost associated with this ordinance is $116,057.28 for the coverage term period from April 1, 2021 to March 31, 2022. The total cost associated with this ordinance is $116,057.28 for the coverage term period from April 1, 2021 to March 31, 2022.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Direct Charge funds budgeted for the Department of Public Service and Department of Public Utilities, ($116,057.28)
EMERGENCY:
Emergency designation is being requested to expedite authorization in order to initiate services from this supplier and to avoid lapsed services
CONTRACT COMPLIANCE:
Vendor Name: GovConnection, Inc., dba Connection Public Sector Solutions CC#/F.I.D. #: 52-1837891 DAX Vendor Acct. #:021308 Expiration Date: 5/12/2023
Title
To authorize the Director of the Department of Technology (DoT) to enter into contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support; to authorize the expenditure of $116,057.28 from the Department of Technology, Direct Charge funds budgeted for the Department of Public Service and Department of Public Utilities; and to declare an emergency ($116,057.28).
Body
WHEREAS, the DoT solicited bids publishing RFQ018495, receiving 3 responsive bids; and
WHEREAS, the DoT determined GovConnection, Inc. dba Connection Public Sector Solutions offered the lowest, most responsive, responsible and best bid; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support for the term period of one year from the date of a confirmed purchase order, at a cost of $116,057.28; subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Department of Technology Director to enter into contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support in order to avoid interruption in daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support . The term period for the contract shall be one year from the date of a confirmed purchase order, at a total cost of ($116,957.28). Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms.
SECTION 2. That the expenditure of $116,057.28, or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 0311-2021 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.