Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) the professional engineering services agreement with AECOM Technical Services, Inc. for the North Bank Park Closure project (CIP 611709-100000), in an amount up to $21,755.57. The Department of Public Utilities, Division of Sewerage and Drainage is managing the contract and this modification on behalf of the Department of Recreation & Parks (CRPD).
The current project is evaluating the need for repair and the possibilities for modification to the existing stop log gate and sandbag closures associated with the West Columbus Local Protection Project. This modification will add the North Bank Park sandbag closure to the list of closure locations currently being evaluated.
Planning Area is 55 (Downtown).
Amount of additional funds to be expended: $21,755.57
Original Contract (PO238166) $ 249,894.77
Modification #1 (current) $ 21,755.57
CONTRACT TOTAL $ 271,650.34
Reasons additional goods/services could not be foreseen:
The original contract did not anticipate the need or desire of CRPD to investigate the North Bank Park sandbag closure. Through discussion with CRPD related to the responsibility of this closure, it was communicated that DPU was in the process of investigating automated flood barrier protection measures at closure locations associated with the WCLPP. CRPD then requested that the North Bank Park closure location be evaluated as well, if possible.
Reason other procurement processes are not used:
The design professional has already established relationships with the potential flood barrier manufacturers and has met with CRPD to walk the closure area and discuss their needs and concerns. They are also familiar with the nuances of the project area and the design requirements. Bidding of the contract modification would push completion of the project even further.
How cost of modification was determined:
The cost proposal was provided by AECOM Technical Services, Inc., which has been reviewed and confirmed by the Division of Sewerage & Drainage (DOSD) and the Columbus Recreations and Parks Division (CRPD).
CONTRACT COMPLIANCE NUMBER: 95-2661922 / MAJ/ Exp. 7/22/2022 Vendor No. 010897
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
ECONOMIC IMPACT: This project will improve flood protection throughout the project area. It is further anticipated that the construction of green infrastructure will have an impact on the local economy by creating the need for personnel to construct and maintain the facilities, as well as obtaining project related materials from local suppliers and vendors.
FISCAL IMPACT: This legislation authorizes the transfer of cash within and appropriation of up to $21,755.57 from the Recreation and Parks General Obligation Bond Fund 7702 to the Department of Public Utilities, Division of Sewerage and Drainage for purposes of modifying an original contract managed by DPU. This legislation also authorizes an expenditure of up to $21,755.57 from the Recreation and Parks General Obligation Bond Fund 7702. An amendment to the 2020 Capital Improvement Budget is necessary to align authority with the expenditure.
Title
To authorize the Director of Public Utilities to modify and increase an engineering agreement with AECOM Technical Services, Inc., for professional engineering services for the North Bank Park Closure project for the Division of Sewerage & Drainage/Stormwater Section on behalf of the Department of Recreation and Parks; to authorize the transfer of cash and appropriation of up to $21,755.57 within the Recreation and Parks General Obligation Fund; to authorize the expenditure of up to $21,755.57 from the Recreation General Obligation Bond Fund; and to amend the 2020 Capital Improvement Budget. ($21,755.57)
Body
WHEREAS, the Department of Public Utilities, Division of Sewerage & Drainage/Stormwater Section wishes to modify and increase PO238166 with AECOM Technical Services, Inc. for the North Bank Park Closure project in order to add funding from the Department of Recreation and Parks for work related to the North Bank Park; and
WHEREAS, it is necessary for this Council to authorize a transfer of cash and appropriation of $21,755.57 within the Recreation and Parks General Obligation Bond Fund 7702; and
WHEREAS, it is necessary for this Council to authorize an expenditure of up to $21,755.57 from the Recreation and Parks General Obligation Bond Fund 7702; and
WHEREAS, it is necessary for this Council to amend the 2020 Capital Improvement Budget to align the authority for this expenditure; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to contract modifications, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage & Drainage/Stormwater Section, to authorize the Director of Public Utilities to modify and increase the current contract for the North Bank Park Closure project with AECOM Technical Services, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase a professional engineering services agreement with AECOM Technical Services, Inc., 277 W. Nationwide Blvd., Columbus, Ohio 43215; for the North Bank Park Closure project (CIP 611709-100000); for an expenditure up to $21,755.57 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage & Drainage/Stormwater Section.
SECTION 2. That the Director of Public Utilities is hereby authorized to expend up to $21,755.57 from the Recreation and Parks General Obligation Bond Fund 7702 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $21,755.57, in cash and appropriation, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks General Obligation Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvement Budget is amended per the account codes in the attachment to this ordinance.
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage & Drainage/Stormwater Section and the Director of the Department of Recreation and Parks.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.