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File #: 1339-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/24/2021 In control: Public Utilities Committee
On agenda: 6/14/2021 Final action: 6/18/2021
Title: To authorize the Director of Public Utilities to modify and increase the construction contract with Facemyer Landscaping LLC, in the amount of $176,188.48, for additional work needed along Norton and Georgesville Roads for the Lehnert Farms/Bolton Field Construction Project, Division of Sewerage & Drainage, Stormwater Section; to authorize a transfer and expenditure up to $176,188.48 within the Storm Sewer Bond Fund 6204; to amend the 2020 Capital Improvements Budget, and to declare an emergency. ($176,188.48)
Attachments: 1. Ord. 1339-2021 Funding Template 610788-100000.pdf, 2. Ord. 1339-2021 Utilization Reporting Form 610788-100000.pdf

Explanation

BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Lehnert Farms/Bolton Field Construction Project, Mod #1, for the Division of Sewerage & Drainage/Stormwater Section, Project No. 610788-100000.

This project involves stormwater system improvements to the Lehnert Farm detention basin. This includes installing approximately 515’ of 36” storm sewer and 535’ of 42” storm sewer along Norton and Georgesville Roads respectively. This project also involves significant modifications to the existing basin which will provide water quality benefits and improvements to maintenance access.
Planning area is “52 - Westland”.

Amount of additional funds to be expended: $176,188.48
Original Contract Amount: $1,590,208.15 (PO 248054)
Modification No. 1 (current): $ 176,188.48
Total (Orig. + Mod. 1) $1,766,396.63

Reasons additional goods/services could not be foreseen:
The general contractor Facemyer Landscaping LLC encountered existing conditions that were different and significantly worse than was anticipated and identified in the contract documents. The contractor has encountered concealed conditions which will require more extensive demolition and reconstruction than was anticipated or included in the contract documents. The original contract contingency is insufficient to pay for changes that have been identified for the remaining project work. The funds requested for this contract modification will cover the costs of this previously unanticipated work.

Reason other procurement processes are not used:
The work included in this modification is an essential part of the work currently being performed in the original contract. This modification keeps the contractor on schedule to finalize the Lehnert Farms/Bolton Field Construction Project during the 2021 construction season without the need to extend the project into the next calendar year. The additional cost, risk and liability associated w...

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