Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with E. P. Ferris & Associates for design of the Roadway - Sullivant Avenue - Hague to I70 project.
Ordinance 0675-2020 authorized the Director of Public Service to enter into a professional services contract with E. P. Ferris & Associates for the Roadway - Sullivant Avenue - Hague to I70 project. The intent of the contract is to provide design services for improvements to Sullivant Avenue from Hague Avenue to I70 including but not limited to: the replacement of traffic signals between (and excluding) Hague and I70, improvements to street lighting, and the creation of curb extensions/bumpouts at select intersections. Ordinance 2006-2020 authorized the Director of Public Service to modify the contract in the amount of $340,000.00 to expand the scope to include unanticipated design needs.
This planned modification will complete the original design tasks associated with the project. As the consultant is already working on the design, it was deemed to be more cost efficient to modify the existing contract to include this additional work than to bid this part of the work.
The original contract amount: $500,000.00 (PO221257, Ord. 0675-2020)
The total of Modification No. 1: $340,000.00 (PO242466, Ord. 2006-2020)
The total of Modification No. 2: $250,000.00 (This ordinance)
The contract amount including all modifications: $1,090,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E. P. Ferris & Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for E. P. Ferris & Associates is CC004823 and expires 05/05/2023.
3. FISCAL IMPACT
Funding in the amount of $250,000.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704.
4. EMERGENCY DESIGNATION
Emergency action is requested to to prevent delays in the project schedule so community commitments can be met.
Title
To authorize the Director of Public Service to enter into a contract modification with E. P. Ferris in connection with the Roadway - Sullivant Avenue - Hague to I70 project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($250,000.00)
Body
WHEREAS, contract PO221257 with E. P. Ferris & Associates in the amount of $500,000.00 for the Roadway - Sullivant Avenue - Hague to I70 project was authorized by Ordinance 0675-2020; and
WHEREAS, contract PO242466 with E. P. Ferris & Associates in the amount of $340,000.00 for the Roadway - Sullivant Avenue - Hague to I70 project was authorized by Ordinance 2006-2020; and
WHEREAS, it has become necessary to modify the contract in an amount up to $250,000.00 to complete the design process; and
WHEREAS, funding must be available to pay for the contract modification; and
WHEREAS, it is necessary to expend funds to pay for work related to the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with E. P. Ferris & Associates to prevent delays in the project schedule so community commitments can be met, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That, the Director of Public Service be, and hereby is, authorized to enter into a contract modification with E. P. Ferris & Associates, 880 King Avenue, Columbus, Ohio, 43212, for the Roadway - Sullivant Avenue - Hague to I70 project in the amount of $250,000.00, or so much thereof as may be needed.
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531034-100000 (Roadway - Sullivant Avenue - Hague to I70), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.