Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with HDR Engineering, Inc. in the amount of up to $500,000.00 for the Roadway Improvements - Multimodal Corridor Planning and Design 2021 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, general engineering and transportation planning services to evaluate select corridors throughout the city for new designs that are able to better address the mobility demands of the larger transportation system. Tasks may require traffic analysis, bikeway planning, transit considerations, consideration of pedestrian infrastructure, parking analysis, placemaking, and other services as needed to complete a study. For some corridors, assistance may be needed with planning a pilot implementation or other form of tactical urbanism to promote a new design before the full design is adopted.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Multimodal Corridor Planning and Design 2021 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from April 1, 2021, to May 4, 2021. The
City received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 11, 2021. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
The Mannik & Smith Group, Inc. Columbus, OH Majority
Michael Baker International, Inc. Columbus, OH Majority
HDR Engineering Columbus, OH Majority
HDR Engineering, Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Multimodal Corridor Planning and Design 2021 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
2. CONTRACT COMPLIANCE
HDR Engineering, Inc.’s contract compliance number is CC008851 and expires 07/15/2022.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2020 Capital Improvement Budget is required to establish sufficient budget authority for the project. Funds have been appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with HDR Engineering, Inc. for the Roadway Improvements - Multimodal Corridor Planning and Design 2021 project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for general engineering and transportation planning services to evaluate select corridors throughout the city for new designs that are able to better address the mobility demands of the larger transportation system; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Multimodal Corridor Planning and Design 2021 project; and
WHEREAS, HDR Engineering, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with HDR Engineering, Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with HDR Engineering, Inc. in order to provide funding for the Roadway Improvements - Multimodal Corridor Planning and Design 2021 to better address the mobility demands of a larger transportation system, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P531012 - 100000 / Roadway Improvements - Medina Ave from Hudson to Briarwood (Voted 2019 SIT Supported) / $1,500,000.00 / ($500,000.00) / $1,000,000.00
7704 / P531025-100001 / Roadway Improvements - Multimodal Corridor Planning and Design 2021 (Voted 2019 SIT Supported) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P531012 - 100000 (Roadway Improvements - Medina Ave from Hudson to Briarwood), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531025-100001 (Roadway Improvements - Multimodal Corridor Planning and Design 2021), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with HDR Engineering, Inc. at 2800 Corporate Exchange Drive, Suite 100, Columbus, OH 43231, for the Roadway Improvements - Multimodal Corridor Planning and Design 2021 project in an amount up to $500,000.00.
SECTION 4. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531025-100001 (Roadway Improvements - Multimodal Corridor Planning and Design 2021), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.