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File #: 1361-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/25/2021 In control: Public Utilities Committee
On agenda: 6/21/2021 Final action: 6/24/2021
Title: To authorize the Director of Public Utilities to renew the Invasive Plant Management contract with Hickman Lawn Care, Inc.; and to authorize the expenditure of $70,000.00 for the third phase of the contract from the Water Operating Fund. ($70,000.00)
Attachments: 1. 1361-2021 Financial Coding, 2. 1361-2021 Info Form

This legislation authorizes the Director of the Department of Public Utilities to renew the contract with Hickman Lawn Care, Inc. in the amount of $70,000.00 for invasive plant management services.

The Department of Public Utilities, Division of Water advertised Invitation to Bid RFQ011905 on March 25, 2019. Nine (9) vendors were solicited and the Director of Public Utilities received bids from two (2) vendors on April 5, 2019. After reviewing and evaluating the bids, the Division of Water recommended the award of the contract be made to Hickman Lawn Care, Inc. as the lowest responsible and responsive bidder.

Services under this agreement are to be provided over a period of three (3) years. Funds for the project shall be subject to review and approval each year of the three-year contract by City Council and the Mayor, along with the Auditor's certification of funds. Notwithstanding any provision in this Agreement to the contrary, the maximum obligation of the City for services described in this agreement for the third phase, which runs through February 28, 2022, are estimated at $70,000.00. The City is not obligated to spend the maximum obligation authorized under this Agreement.

The City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract.

SUPPLIER: Hickman Lawn Care, Inc., MAJ (31-1432478), pending.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for this contract renewal no....

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