Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #3) the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Petzinger Road StormWater Improvements project (CIP 610739-100000), in an amount up to $59,114.34.
While designing this project it was discovered that septic systems were present at eleven (11) of the properties that were to be serviced by the new storm sewer. Construction of the proposed storm sewer improvements was delayed until sanitary sewer service could be extended to the project area and the impacted properties were able to connect to the new sanitary sewer. As a result, a separate sanitary sewer project was developed, designed, and constructed to enable the abandonment of the existing septic systems. Construction for the sanitary sewer project was completed in 2019. The Health Department is currently overseeing the septic system abandonments and private property connections to the new sanitary sewer.
As the plans for the storm sewer improvements were completed and signed in 2006, it is necessary to revisit the plans and bring them up to current design standards while also updating the basemapping with pertinent information that was discovered during construction of the sanitary sewer project.
Planning Area is 57 (Mid East).
Amount of additional funds to be expended: $59,114.34
Original Contract (EL003339) $ 58,923.58
Modification #1 (EL005393) $ 45,055.00
Modification #2 (EL015993) $ 31,640.06
Modification #3 (current) $ 59,114.34
CONTRACT TOTAL $ 194,732.98
Reasons additional goods/services could not be foreseen:
The original contract did not anticipate the need for a sanitary sewer extension project, which would need to be designed and constructed, along with the completion of private property connections, prior to being permissible to construct. Once the sanitary sewer issues came to light, it was anticipated that plan revisions to the storm sewer improvements project would be necessary prior to bidding as a significant amount of time would pass between plan signatures and the installation of the sanitary sewer extension.
Reason other procurement processes are not used:
The design professional has already completed the original design and plan set, along with the design and as-built information for the sanitary sewer extension project. They are familiar with the nuances of the project area and the design requirements. Bidding of the contract modification would push completion of the project even further and residents are eager to see this work completed.
How cost of modification was determined:
The cost proposal was provided by E.P. Ferris & Associates, Inc., which has been reviewed and confirmed by the Division of Sewerage & Drainage (DOSD)/Stormwater Section.
CONTRACT COMPLIANCE NUMBER: 31-1194974 / MAJ/ Exp. 5/5/23 Vendor No. 4823
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
ECONOMIC IMPACT: This project has eliminated septic systems that can fail, thereby polluting streams and rivers. Also, converting from a septic system to sanitary sewer service has a positive impact to property values. With the next phase of this project, a new storm sewer system will be installed to address flooding issues within the project area. The community is aware of this project, and the City has worked closely with the residents to ensure that the sewer alignment and construction will have as minimal an impact as possible
FISCAL IMPACT: This legislation authorizes an expenditure of up to $59,114.34 from the Storm Sewer Bond Fund 6204.
Title
To authorize the Director of Public Utilities to modify and increase an engineering agreement with E.P. Ferris & Associates, Inc., for professional engineering services for the Petzinger Road Stormwater Improvements project for the Division of Sewerage & Drainage/Stormwater Section. ($59,114.34)
Body
WHEREAS, the Department of Public Utilities, Division of Sewerage & Drainage/Stormwater Section wishes to modify and increase EL003339 with E.P. Ferris & Associates, Inc. for the Petzinger Road Stormwater Improvements project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of up to $59,114.34 from the Storm Sewer Bond Fund 6204; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to contract modifications, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage & Drainage/Stormwater Section, to authorize the Director of Public Utilities to modify and increase the current contract for the Petzinger Road Stormwater Improvements project with E.P. Ferris & Associates, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase a professional engineering services agreement with E.P. Ferris & Associates, Inc., 880 King Ave., Columbus, Ohio 43212; for the Petzinger Road Stormwater Improvements project (CIP 610739-100000); for an expenditure up to $59,114.34 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage & Drainage/Stormwater Section.
SECTION 2. That the Director of Public Utilities is hereby authorized to expend up to $59,114.34 from the Storm Sewer Bond Fund 6204 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage & Drainage/Stormwater Section.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.