Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTC) for the option to purchase Various Batteries with WW Grainger and WB Holdings I, LLC. The contracts are used citywide for single use and rechargeable batteries. Alkaline, silver oxide, sealed lead, and other batteries are used to power electronic office equipment, technology items, and flashlights. The term of the proposed option contracts would be approximately three (3) years, expiring April 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 6, 2021. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ018360). Four bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
WW Grainger, CC# 007170 expires March 4, 2022, All items and catalogue, $1.00
WB Holdings I, LLC, CC# 008626 expires April 13, 2022, All items and catalogue, $1.00
Total Estimated Annual Expenditure: $85,000, Citywide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these contracts provide an uninterrupted source of batteries for day to day City operations.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase various batteries with WW Grainger and WB Holdings I, LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Body
WHEREAS, the Various Batteries UTC will provide for the purchase of alkaline, silver oxide, sealed lead, and other batteries to power office equipment, technology items, and flashlights; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 6, 2021, and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase various batteries, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Various Batteries in accordance with Request for Quotation RFQ018360 for a term of approximately three years, expiring April 30, 2024, with the option to renew for one (1) additional year, as follows:
WW Grainger, All items and Catalogue, $1.00
WB Holdings I, LLC, All items and Catalogue, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.