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File #: 1410-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/28/2021 In control: Finance Committee
On agenda: 6/14/2021 Final action: 6/18/2021
Title: To authorize the City Auditor to execute a professional services contract with AED Advisers, LLC. in an amount up to $115,000.00 for the purpose of providing advisement on the Division’s compliance with federal tax information safeguarding requirements as required in IRS Publication 1075; to authorize an expenditure up to $115,000.00 from the General Fund; to waive the competitive bidding requirements of City Code Chapter 329; and to declare an emergency ($115,000.00).
Attachments: 1. BidWaiverForm, 2. expenditure for legislation
Explanation

Background:This legislation authorizes the City Auditor to waive the request for proposal requirements of Columbus City Code Chapter 329 and enter into a professional services contract with AED Advisers, LLC. (AED) in an amount up to $115,000 for the purpose of providing advisement on the Division’s compliance with federal tax information safeguarding requirements required through IRS Publication 1075. The contract is for a period of three (3) years beginning July 1, 2021 through June 30, 2024 subject to annual approval and appropriation from City Council.

In May 2020, the City Auditor’s Office - Division of Income Tax, through the utilization of a Request for Proposals process (RFQ015616) received (4) responses for professional services related to the Division’s compliance with IRS Publication 1075. In July 2020, the division established a contract with AED Advisers to perform a thorough evaluation of the division’s current safeguarding policies and practices in anticipation of IRS on-site review that was conducted in March 2021.

Following the IRS on-site review, the Division is in need of additional professional services to assist with ongoing compliance requirements to complete the correction action plan from the 2021 IRS onsite review and complete ongoing compliance requirements that will assist the City with preparedness for the spring 2024 IRS audit. Additionally, the Division requires assistance during the implementation of the City’s new revenue management system to ensure that federal tax information is properly safeguarded during the data conversion and transition processes.

Due to the Division’s review of other vendors through the 2020 request for proposals process, AED’s gained knowledge of Division operations, and AED’s success in evaluation and preparation for the 2021 IRS review, the Division is requesting to waive the request for proposal requirements outlined in Columbus City Code Chapter 329.

Contract Compliance: The vendor co...

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