Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Softchoice, for the purchase of McAfee software support at a cost of $256,096.52 from the Department of Technology, Information Services Division, Information Services Operating Fund.
The Department of Technology uses McAfee software for protecting city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware and spyware.
On April 26, 2021, RFQ018504 was published, seeking bids for the purchase of McAfee software support. Of the eight responses received, Softchoice was the lowest, responsive bidder. Other respondents were as follows:
BIDDER PRICE
Brown $256,236.38
XTEK $261,710.10
Viamcom $267,710.36
CDW $273,925.12
Xyples $289,995.34
Singlesource $636,590.95
Smart IT Pros $1,508,797.61
The term of this agreement shall be for one year, from July 1, 2021 to June 30, 2022. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include the same pricing, terms and conditions as those set forth in the initial contract, the services may be renewed for two additional one-year terms. Future renewals of this contract will require authorization the Council of the City of Columbus.
This ordinance also authorizes the expenditure of $256,096.52 for the above-described purpose.
CC#- 13-3827773, Expires 1/14/2022
DAX#- 022312
FISCAL IMPACT:
The funds necessary for this contract are available and budgeted in the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY DESIGNATION
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
Title
To authorize the Director of the Department of Technology to enter into contract with Softchoice Corp, for the purchase of McAfee software support; to authorize the expenditure of $256,096.52 from the Department of Technology, Information Services Division, Information Services Operating Fund for the aforementioned purpose; and to declare an emergency. ($256,096.52)
Body
WHEREAS, the Department of Technology has a need for McAfee software for protecting city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware and spyware; and
WHEREAS, on April 26, 2021, RFQ018504 was published, seeking bids for the purchase of McAfee software support; and
WHEREAS, eight submissions were received in response to the above-mentioned solicitation, of which Softchoice Corp. was the lowest, responsive bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with Softchoice Corp. for the purchase of McAfee software support to continue to protect the city computer systems against malicious software, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into contract with Softchoice Corporation for the purchase of McAfee software support, for the period of one year, beginning on July 1, 2021 and ending on June 30, 2022, at a cost of $256,096.52.
SECTION 2: That the expenditure of $256,096.52, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment 1429-2021EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.