Explanation
This legislation authorizes the Director of the Department of Public Utilities to renew and increase the service agreement with Johnson Controls Fire Protection LP (formerly SimplexGrinnell LP), in the amount of $50,000.00, for FEM 1390.2 Life Safety System Maintenance Services. This contract will provide for the performance of inspections, diagnostic tests and repairs for all accessible peripheral devices currently connected to the facility life safety systems at the Jackson Pike and Southerly Wastewater Treatment Plants and the Sewer Maintenance Operations Center (hereinafter referred to as “SMOC”) at 1250 Fairwood Avenue.
At the Jackson Pike and Southerly Wastewater Treatment Plants and SMOC, there is a need for the performance of inspections and diagnostic tests for all accessible peripheral devices currently connected to the Fire Protection Systems. This ordinance is being submitted in accordance with the relevant provisions of Chapter 329, of City Code, relating to Sole Source procurement. Johnson Controls Fire Protection LP is the sole provider of the monitoring, maintenance and diagnostic testing of the systems.
The original contract covered a five-year period from July 25, 2018 through and including July 24, 2023. For each year of the five year contract, funds for the services shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. This proposed renewal #3 is for year four of the five year contract (July 25, 2021 - July 24, 2022). If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: Johnson Controls Fire Protection LP, FID #58-2608861, DAX #009524, Expires - Pending Recertification.
Johnson Controls Fire Protection LP does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 3 is ADD $50,000.00. Total contract amount including this renewal is $324,390.57.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal and increase is to provide the additional funding necessary for the payment of services to be provided through July 24, 2022.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $50,000.00 is needed and budgeted for this contract renewal within the Sewer Operating Sanitary Fund.
$61,465.47 was spent in 2020
$70,393.76 was spent in 2019
Title
To authorize the Director of Public Utilities to renew and increase the contract with Johnson Controls Fire Protection LP to provide for Life Safety System Maintenance Services for the Division of Sewerage and Drainage in accordance with the relevant provisions of City Code for Sole Source procurement; and to authorize the expenditure of $50,000.00 from the Sewer Operating Sanitary Fund. ($50,000.00)
Body
WHEREAS, Johnson Controls Fire Protection LP provides monitoring and inspection of the security system which includes Fire Alarm Systems on a 24 hour, 7 days a week basis, for the 1250 Fairwood Ave. Complex (SMOC), and the Jackson Pike and Southerly Wastewater Treatment Plants; and
WHEREAS, it is anticipated that services under this agreement will be provided over a period of five (5) years on a year-to-year basis based on funding availability, mutual agreement by both parties, approval of City Council, and appropriation and certification of funds by the City Auditor; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage now wishes to renew the agreement with Johnson Controls Fire Protection LP to provide the necessary funding and extend the contract through and including July 24, 2022; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and
WHEREAS, Johnson Controls Fire Protection LP is the sole provider for the above mentioned services, therefore, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to renew and increase its contract for Life Safety System Maintenance Services with Johnson Controls Fire Protection LP; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew and increase contract No. PO128148 with Johnson Controls Fire Protection LP for FEM 1390.2 Life Safety System Maintenance Services for the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of renewal No. 3 is ADD $50,000.00. Total contract amount including this renewal is $324,390.57. This renewal will extend the contract through and including July 24, 2022.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.
SECTION 4. That the expenditure of $50,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer Operating Sanitary Fund in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.