Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Precast Concrete Structures with E C Babbert, Inc. The Division of Sewerage and Drainage is the primary user of these items. Precast Concrete Structures are used on sanitary and storm water installation projects throughout the City. The term of the proposed contract is approximately one (1) year, expiring April 30, 2022, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on May 28, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ018788). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
E C Babbert, Inc., CC# 004252 expires 3/12/2022, All Items; $1.00
Total Estimated Annual Expenditure: $50,000.00, with the Division of Sewerage and Drainage as the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these items are needed for sanitary and storm water installation projects.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract to purchase Precast Concrete Structures with E C Babbert, Inc; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Precast Concrete Structures UTC will provide for the purchase of items needed for sanitary and storm water installation projects at throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 28, 2021 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Precast Concrete Structures to avoid an interruption in the supply, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract to purchase Precast Concrete Structures in accordance with Request for Quotation RFQ018788 for a term of approximately one year, expiring April 30,2022, with the option to renew for two (2) additional one (1) year periods, as follows:
E C Babbert, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.