Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Aluminum Sheeting and Sign Blanks with MD Solutions. The Division of Traffic Management is the sole user for Aluminum Sheeting and Sign Blanks. Sheeting and Sign Blanks are used to fabricate various sizes of street signs used throughout the City. The term of the proposed option contract would be approximately three (3) years expiring 6/30/2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on 5/27/2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of section 329 relating to competitive bidding (Request for Quotation No. RFQ018529). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
MD Solutions, CC# 005987 expires 5/11/2023, Items# 1-61, $1.00
Total Estimated Annual Expenditure: $125,000.00, Division of Traffic Management, the sole user
No bids were received on items# 1R-61R (recycled aluminum products of the same sizes as items# 1-61), these items will be bid informally as needed by the agency.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because it is necessary for an uninterrupted supply of product.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend fro...
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