Explanation
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, with the understanding that the State is intent on extending the agreement through June 29, 2021, for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA).
On March 29, 2021, Ordinance 0823-2021 passed, authorizing the purchase of adobe products for various city divisions and departments. This request supplements that purchase, thus ensuring that city agencies have access to the breadth and width of adobe products and services.
Adobe has historically focused upon he creation of multimedia and creativity software products, with a more recent foray towards digital marketing software. Adobe is best known for its Photoshop image editing software, Acrobat Reader and Acrobat, the Portable Document Format (PDF), and Adobe Creative Suite, as well as its successor Adobe Creative Cloud. Adobe software is used by City departments to improve efficiency and enhance communications.
City agencies currently benefitting from the use the Adobe products and the above-described Master Cloud Service Agreement, include, but are not limited to: Finance, Building and Zoning Services, Human Resources, Public Service and Public Utilities.
The term of this agreement/purchase order will be for one year from the date of an approved/confirmed purchase order by the City Auditor’s Office.
This ordinance also authorizes the expenditure of $58,134.94 for the purchase of the above-described Adobe products.
FISCAL IMPACT
The $58,134.94 requested for this purchase order is available and budgeted in the 2021 operating budgets noted in the attachment to this ordinance (see attachment 1474-2021EXP).
EMERGENCY DESIGNATION
Emergency action is requested to initiate service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE
Vendor Name: Brown Enterprise Solutions, LLC CC#: 90-0353698 Expiration Date: 12/31/2023 DAX Vendor Acct.: # 010668
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016 for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA) for the Department of Technology and various other city agencies; to authorize the expenditure of $58,134.94 for the above-describe purpose, and to declare an emergency. ($58,134.94)
Body
WHEREAS, various city agencies utilize Adobe products in their daily operations; and
WHEREAS, on March 29, 2021, Ordinance 0823-2021 passed, authorizing purchase of adobe products for various city divisions and departments; and
WHEREAS, it has been determined that additional Adobe products are needed; and
WHEREAS, State Master Cloud Service Agreement -- MCSA0016 provides a vehicle by which the additional products can be obtained; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, to procure various Adobe software application products at a cost of $58,134.94 to avoid delay in services, thereby preserving the public health, peace, property, safety, and welfare, NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016 for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA) for the Department of Technology and various other city agencies at a cost of $58,134.94, for a term of one year from the date of an approved/confirmed purchase order by the City Auditor’s Office.
SECTION 2. That the expenditure of $58,134.94, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See attachment 1474-2021EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.