Explanation
1. BACKGROUND: This legislation authorizes the Director of the Office of Diversity and Inclusion (ODI) to modify (Mod #3) an existing services agreement with JD² Strategists, LLC for post disparity study implementation support services. This modification will enable the Office of Diversity and Inclusion to complete the new MBE/WBE/SLBE program manual and the corresponding internal policy development and process manuals, develop and conduct internal employee and vendor training, and provide as-needed legal consultation for the office as implementation gets underway.
1.1 Amount of additional funds to be expended: $250,000.00
Original Contract $ 49,950.00
Modification #1 $100,000.00
Modification #2 $100,000.00
Modification #3 (current) $250,000.00
CONTRACT TOTAL $499,950.00
1.2 Reasons additional goods/services could not be foreseen:
Additional time is required to produce the required implementation results; research and produce city code recommendations.
1.3 Reasons other procurement processes are not used:
This was an existing project and to re-bid this would cause significant problem delays and disrupted program implementation.
1.4 How cost of modification was determined:
The cost was determined by negotiations between the Office of Diversity and Inclusion and JD² Strategists LLC
2. CONTRACT COMPLIANCE INFO: JD2 Strategists, LLC: 42-1716179 | Exp. 12/10/2021 | Vendor #: 031621
3. EMERGENCY DESIGNATION: Is being requested at this time to expedite the funding update and keep the project on schedule.
4. FISCAL IMPACT: This ordinance authorizes the transfer of $200,000.00 between divisions within the General Fund, Fund 1000 and the expenditure of $250,000.00 from the said fund to modify an existing service agreement with JD² Strategists, LLC to continue funding for the Disparity Study implementation project.
Title
To authorize the Director of the Office of Diversity and Inclusion to modify an existing services agreement with JD² Strategists, LLC; to authorize the transfer of $200,000.00 between divisions within the General Fund and authorize a total expenditure of 250,000.00 from the General Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the original contract number, PO205476 was created and approved on December 17, 2019 for the post disparity study implementation support services and Phase 2 work; and
WHEREAS, the contract number, PO239669, Modification #1, was authorized by Ordinance 1537-2020, passed July 23, 2020; and PO approved on September 1, 2020 for the post disparity study implementation support services and Phase 2 work; and
WHEREAS, the contract number, PO246321, Modification #2, was authorized by Ordinance 2308-2020, passed October 15, 2020; and PO approved on October 20, 2020 for the post disparity study implementation support services work; and
WHEREAS, it is necessary to authorize the transfer of $200,000.00 between divisions within the General Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $250,000.00 from the General Fund, Fund 1000; and
WHEREAS, an emergency exists in the usual daily operation of the Office of Diversity and Inclusion in that it is immediately necessary to authorize the Director of the Office of Diversity and Inclusion to modify (Mod #3) an existing services agreement with JD² Strategists, LLC for post disparity study implementation support services to stay on schedule, for the public health, safety and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Office of Diversity and Inclusion is hereby authorized to modify (Mod #3) an existing service agreement with JD² Strategists, LLC., 4200 Regent St, Suite 200, Columbus, Ohio 43219, to complete the new MBE/WBE/SLBE program manual, the corresponding internal policy development and process manuals, develop and conduct internal employee and vendor training, and provide as-needed legal consultation in accordance with the terms and conditions of the contract on file in the office of the Office of Diversity and Inclusion.
SECTION 2. That the transfer of $200,000.00, or so much thereof as may be necessary in regard to the actions authorized in Section 1, is hereby authorized within the General Fund 1000 from Object Class 10 - Transfer Out to Object Class 03 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $250,000.00 is hereby authorized from the General Fund, Fund 1000 per the accounting codes attached to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.