Explanation
Background: This ordinance authorizes the City Auditor to set up an auditor’s certificate in the amount of $75,000.00 for the purchase of fold-up sports bleachers for the Recreation and Parks Department. This purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contract(s) awarded in compliance with the relevant provisions of the Columbus City Code, Chapter 329. This ordinance will set up all of the funding required to enter into contracts with the vendor(s) on an as-needed basis. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract as authorized by ordinance number 582-87. This sports bleachers purchase is expected to be made as soon as possible as a result of this ordinance. The funding is being provided by the Community Development Block Grant (CDBG-CV) program, in conjunction with the CARES Act, and in accordance with the 2020 Amended Annual Action Plan.
Emergency Justification: Emergency action is being requested in order to have this equipment delivered and available for the upcoming summer 2021 season. This ordinance is establishing the funding required for the equipment being purchased. Equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.
Benefits to the Public: The bleachers will be used for recreation and sports programming in athletic complexes, helping to ensure the facilities are safe, updated, and user friendly. The bleachers will provide an increase in available seating at sports programming allowing for social distancing to prevent the spread of Covid-19.
Community Input Issues: The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with City staff. In particular, the community has frequently requested additional seating in our athletic complexes.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that sports facilities remain safe and user friendly.
Fiscal Impact: $75,000.00 is budgeted and available from within the CDBG Fund 2248 to meet the financial obligations of this contract.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $75,000.00 for the purchase of fold-up sports bleachers for the Recreation and Parks Department; to authorize and direct the Director of Finance and Management enter into contract(s) for the purchase of fold-up sports bleachers on behalf of the Recreation and Parks Department; to authorize the appropriation of $75,000.00 within the CDBG Fund and in accordance with the 2020 Amended Annual Action Plan; to authorize the expenditure of $75,000.00 from the CDBG Fund 2248; and to declare an emergency. ($75,000.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $75,000.00 for the purchase of fold-up sports bleachers for the Recreation and Parks Department; and
WHEREAS, it is necessary that the Director of Finance and Management enter into contract(s) for the purchase of fold-up sports bleachers on behalf of the Recreation and Parks Department; and
WHEREAS, the Purchasing Office will solicit competitive bids to acquire this equipment for the Recreation and Parks Department in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per Ordinance No. 582-87; and
WHEREAS, it is necessary to authorize the appropriation of $75,000.00 within the CDBG Fund 2248 and in accordance with the 2020 Amended Annual Action Plan; and
WHEREAS, it is necessary to authorize the expenditure of $75,000.00 from the CDBG Fund 2248; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract(s) for the purchase of fold-up sports bleachers so it can be delivered and available for the upcoming summer 2021 season, all for the preservation of public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to set up a certificate in the amount of $75,000.00 for the purchase of fold-up sports bleachers for the Recreation and Parks Department.
SECTION 2. That the Director of Finance and Management is hereby authorized to enter into contracts for the purchase of fold-up sports bleachers, on behalf of the Recreation and Parks Department, in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per ordinance number 582-87.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the appropriation of $75,000.00 is authorized within the CDBG Fund 2248 per the accounting codes in the attachment to this ordinance and in accordance with the 2020 Amended Annual Action Plan.
SECTION 7. That the expenditure of $75,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the CDBG Fund 2248 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Finance and Management and the Director of Recreation and Parks. All contracts will be entered into in accordance with City Code.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.