Explanation
Background: This ordinance is to authorize the City Auditor to establish an auditor’s certificate for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department.
Ordinance 2050-2020 originally established an auditor’s certificate for the future award of contracts for architectural, engineering, and construction management services. This ordinance will authorize the establishment of a new auditor’s certificate to continue awarding contracts to consultants that have been pre-qualified through 2022 and as previously authorized in Ordinance 2050-2020.
Services that will be provided may include, but are not limited to:
Architectural Design, Structural Engineering
Mechanical, Electrical, Plumbing/HVAC Engineering
Civil Engineering, Environmental Engineering, Structural Engineering
Construction Management and Inspection
Emergency Justification: An emergency is being requested in order to allow the funds to be immediately available for the continuation of unanticipated and/or emergency service needs that will aide in the completion of the department’s 2020-2021 capital improvement projects.
Benefits to the Public: Having this funding in place for needs as they arise will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Community Input/Issues: Community input has not been obtained on this legislation because it is being used mainly for unanticipated and emergency needs as well as staff augmentation. However, community input will be sought as appropriate for work that results from contracts awarded through this auditor certificate.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the departments’ Master Plan by helping to ensure that the parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Fiscal Impact: $450,000.00 is budgeted and available from within the Recreation and Parks Bond Fund 7702 and 7712 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to establish an auditor’s certificate in the amount of $450,000.00 for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department; to authorize the Director of the Recreation and Parks Department to enter into multiple future professional service contracts as previously authorized in Ordinance 2050-2020; to authorize the transfer of $450,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($450,000.00)
Body
WHEREAS, it is necessary that the City Auditor establish a certificate in the amount of $450,000.00 for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into multiple future professional service contracts as previously authorized in Ordinance 2050-2020; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the transfer of 450,000.00 within the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, it is necessary to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the City Auditor to establish an auditor’s certificate in the amount of $450,000.00 for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department so that unanticipated and emergency service needs are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized and directed to set up a certificate in the amount of $450,000.00 for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation Parks Department.
SECTION 2. That the Director of the Recreation and Parks Department is authorized to enter into multiple future professional service contracts as previously authorized in Ordinance 2050-2020.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $450,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Funds 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511000-100000; Renovation - Misc. (SIT Supported); $871,914 / ($225,000) / $646,914
Fund 7702 / P512000-100000; New Development - Misc. (SIT Supported); $4,630,402 / ($108,000) / $4,522,402
Fund 7702 / P513000-100000; Acquisition - Misc. (SIT Supported); $1,454,600 / ($31,500) / $1,423,100
Fund 7712 / P514002-100000; Program Projects (Small) - Golf Misc. (SIT Supported); $208,628 / ($15,750) / $192,878
Fund 7712 / P514003-100000; Program Projects (Small) - Sports Misc.; $548,856 / ($11,340) / $537,516
Fund 7702 / P514004-100000; Program Projects (Small) - Rental Services Misc. (SIT Supported); $213,444 / ($4,410) / $209,034
Fund 7702 / P515000-100000; Program Projects (Large) - Misc. (SIT Supported); $122,500 / ($22,500) / $100,000
Fund 7702 / P516000-100000; Emergency Replacement - Misc. (SIT Supported); $871,200 / ($18,000) / $853,200
Fund 7702 / P517000-100000; Opportunity Projects - Misc. (SIT Supported); $381,644 / ($13,500) / $368,144
Fund 7702 / P511020-100000; Renovation - General Design & Construction Management Services (SIT Supported); $0 / $225,000 / $225,000
Fund 7702 / P512020-100000; New Development - General Design & Construction Management Services (SIT Supported); $0 / $108,000 / $108,000
Fund 7702 / P513020-100000; Acquisition - General Design & Construction Management Services (SIT Supported); $0 / $31,500 / $31,500
Fund 7702 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (SIT Supported); $0 / $4,410 / $4,410
Fund 7712 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (SIT Supported); $0 / $27,090 / $27,090
Fund 7702 / P515020-100000; Program Projects (Large) - General Design & Construction Management Services (SIT Supported); $0 / $22,500 / $22,500
Fund 7702 / P516020-100000; Emergency Replacement - General Design & Construction Management Services (SIT Supported); $0 / $18,000 / $18,000
Fund 7702 / P517020-100000; Opportunity Projects - General Design & Construction Management Services (SIT Supported); $0 / $13,500 / $13,500
SECTION 8. For the purpose stated in Section 1, the expenditure of $450,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Funds 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.