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File #: 1481-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/2/2021 In control: Technology Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services in accordance with sole source provisions of Columbus City Code; and to authorize the expenditure of $61,800.00 from the Department of Technology, Information Services Operating Fund. ($61,800.00)
Attachments: 1. 1481-2021 - Exhibit A - City of Columbus Proposal for Services for October 1 2021 to..., 2. 1481-2021 - Matrix Sole Source letter 2021-2022, 3. 1481-2021 EXP, 4. Sole Source Form Ord. No. 1481-2021
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services for the City Attorney’s MatrixProsecutor software system. The original agreement (EL017301) was authorized by ordinance 1028-2015, passed May 15, 2015. The most recent contract was authorized under the authority of Ordinance No. 1677-2020, passed by the Columbus City Council on July 27, 2020, through purchase order PO239762. The coverage term period of this 2021-2022 contract agreement is from October 1, 2021 to September 30, 2022, in the amount of $61,800.00.

The MatrixProsecutor software system is a web-based, comprehensive prosecutor case management system that the City Attorney's office uses to automate processing and store information related to legal matters assigned to their office. It provides prosecutors with a single solution that meets all case and workflow requirements from case intake through appeal. The system automates the key functions of the prosecutor’s office enabling prosecuting attorneys and support staff to be more effective and efficient. MatrixProsecutor provides integration across the entire justice system increasing productivity, decreasing operating costs, and accelerating timely case disposition.

This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329. Per the vendor's attached sole source letter, Matrix Pointe Software, LLC is the developer and sole provider of Matrix Software and services.

FISCAL IMPACT:
In 2019 and 2020 the Department of Technology legislated $61,800.00 respectively for the purchase of maintenance and support services associated with the case management system with Matrix Pointe Software, LLC. This ordinance (2021) is for maintenance and support services at a cost of $61,800.00. Funds have been...

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