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File #: 1491-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/3/2021 In control: Finance Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pierce Manufacturing Parts and Services with Atlantic Emergency Solutions, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670. ($1.00).
Attachments: 1. AES PIERCE SOLE SOURCE LETTER.pdf, 2. Atlantic Pierce SS Form.pdf

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pierce Manufacturing Parts and Services with Atlantic Emergency Solutions, Inc.  The Division of Fleet Management is the primary user for Pierce Manufacturing Parts and Services.  Pierce Manufacturing Parts and Services are used to repair City commercial fire apparatus.  Atlantic Emergency Solutions, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer.  The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2023, with the option to renew for one (1) additional year.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

 

Atlantic Emergency Solutions, Inc., CC# 034448 expires 5/28/2023, $1.00

Total Estimated Annual Expenditure: $60,000.00, Division of Fleet Management, the primary user

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT:  The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pierce Manufacturing Parts and Services with Atlantic Emergency Solutions, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670. ($1.00).

 

Body

 

WHEREAS, it is necessary to purchase Pierce Manufacturing parts and services for the maintenance and repair of City fire apparatus; and

 

WHEREAS, Atlantic Emergency Solutions, Inc. is the sole source provider of these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer; and

 

WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pierce Manufacturing Parts and Services with Atlantic Emergency Solutions, Inc. for the maintenance and repair of City fire apparatus; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Pierce Manufacturing Parts and Services for a term of approximately two (2) years, expiring October 31, 2023, with the option to renew for one (1) additional year, as follows:

 

Atlantic Emergency Solutions, Inc., $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.

 

SECTION 3.  That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.