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File #: 1495-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/3/2021 In control: Public Utilities Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To authorize the Director of Public Utilities to enter into a professional service agreement with Intelex Technologies, Inc. to provide software support services to upgrade the Intelex system; to waive the competitive bidding provisions of City Code; and to authorize the expenditure of $52,095.00 from the Sanitary Sewer Operating Fund, Water Operating Fund, Power Operating Fund, and Stormwater Operating Fund. ($52,095.00)
Attachments: 1. Ord. 1495-2021 Intelex Waiver Form, 2. Ord 1495-2021 Financials

Explanation

 

This ordinance authorizes the Director of Public Utilities to enter into an agreement with Intelex Technologies, Inc. for the purpose of software support and upgrade services. Intelex is a system used by the Regulatory Compliance Section and Divisions at the Department of Public Utilities to track documents and keep workflow compliant. The Intelex system is a third party, vendor-hosted software and the code cannot be modified by City Staff. Intelex will need to be upgraded in the future and an annual subscription fee will be paid to use the software. In order to keep the technology solution current, the Department of Public Utilities will need to contract with Intelex Technologies, Inc. to transition from the Intelex v5 platform to the v6 platform in Intelex’s hosted environment.

 

Intelex Technologies, Inc. is the recommended vendor for this upgrade. They provide the software and existing software support. They are in the best position to provide the Department of Public Utilities with services for the upgrade project.

 

This contract is for one (1) year, from the date of execution. This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to the waiver of competitive bidding. 

 

Supplier:  Intelex Technologies, Inc.     Vendor# 011016   CC# 98-0605430   expires (pending)

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. 

 

Fiscal Impact: $52,095.00 is budgeted for this purchase.

 

$7,611.53 was spent in 2020

$7,113.58 was spent in 2019

 

Title

 

To authorize the Director of Public Utilities to enter into a professional service agreement with Intelex Technologies, Inc. to provide software support services to upgrade the Intelex system; to waive the competitive bidding provisions of City Code; and to authorize the expenditure of $52,095.00 from the Sanitary Sewer Operating Fund, Water Operating Fund, Power Operating Fund, and Stormwater Operating Fund. ($52,095.00)

 

Body

 

WHEREAS, the Department of Public Utilities has a need for professional services to keep the technology solution current for software and software support and to upgrade platforms in Intelex Technologies, Inc.’s. hosted environment; and

 

WHEREAS, due to extensive record keeping requirements of EMS, Intelex Technologies, Inc. is the recommended provider for this upgrade since they are the current provider of software support and the code cannot be modified by City Staff; and

 

WHEREAS, services are to be provided over a period of one year from date of execution; and

 

WHEREAS, Intelex Technologies Inc.’s database record keeping systems are currently being utilized at the Department of Public Utilities for support and maintenance of their EMS program on a subscription basis. In order to keep the technology solution current, Intelex Technologies, Inc. is the recommended vendor for this system upgrade.  As such, this ordinance seeks authority to waive the competitive bidding provisions of Columbus City Code section 329; and

 

WHEREAS, the expenditure of $52,095.00 or so much thereof as is needed is authorized within the Sewer Operating Fund, Water Operating Fund, Power Operating Fund and Stormwater Operating Fund for this agreement; and

 

WHEREAS, it has become necessary in the usual daily operation of The Department of Public Utilities to authorize the Director to enter into an agreement for professional services related to software support and upgrade to the Intelex system for the preservation of the public health, peace, property and safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Department of Public Utilities Director is hereby authorized to establish a contract with Intelex Technologies Inc. for software support and upgrades to the current platform in Intelex Technologies, Inc.’s hosted environment in accordance with the terms and conditions of the agreement on file in the Office of the Director of Public Utilities.

 

SECTION 2. That the expenditure of $52,095.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That this Council finds it in the City’s best interests to waive the relevant provisions of Chapter 329 of the City Code relating to competitive bidding.

 

SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law