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File #: 1244-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/12/2021 In control: Public Utilities Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Asplundh Tree Expert LLC for Tree Trimming and Removal Services; and to authorize the expenditures of $400,000.00 from the Electricity Operating Fund, and $50,000.00 from the Water Operating Fund. ($450,000.00)
Attachments: 1. ORD 1244-2021 Bid Tabulation, 2. ORD 1244-2021 Financial Coding, 3. ORD 1244-2021 Information.pdf
Explanation

BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an Indefinite Quantity Agreement Contract with Asplundh Tree Expert LLC for Tree Trimming and Vegetative Management Services. This contract will provide services for tree removal, tree trimming and removal of vegetation in and around power distribution lines, street light circuits, water treatment facilities, sewer treatment facilities and other areas serviced by the City of Columbus

The Department of Public Utilities solicited competitive bids for Tree Trimming and Vegetation Management Services in accordance with the relevant provisions of Section 329 (RFQ018278). One-hundred and forty-three (143) vendors were solicited. Three (3) bids were received and opened on April 21. 2021. The bid from Asplundh Tree Expert LLC was deemed as the lowest, responsive, responsible and best bidder.

Therefore, the Department of Public Utilities recommends an Indefinite Quantity Agreement Contract be awarded to Asplundh Tree Expert LLC to be used on an as needed basis. This Contract will remain in force for a period of three (3) years (expiring June 30, 2024) with the option to renew annually for two (2) additional years upon mutual agreement between the parties, availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.

SUPPLIER: Asplundh Tree Experts LLC, vendor #005944, CC#23-1277550 expires 11/20/22, Majority Status

The current company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: $450,000.00 is budgeted and needed for this purchase.

$448,462.09 was spent in 2020
$582,119.16 was spent in 2019
$533,353.78 was spent in 2018

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