Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Danbert, Inc. for the UIRF 2016 Sidewalks P2 project and to provide payment for construction, construction administration and inspection services.
This contract includes sidewalk installation on Steele Avenue between Hague Avenue and Wheatland Avenue; Wicklow Road between Huron Road to Hague Avenue; Woodward Avenue from Woodland Avenue to Rosewood Avenue; East North Broadway from 130 feet west of Hamilton Avenue to Cleveland Avenue; Barnett Road from Livingston Avenue to Astor Avenue; and Chesterfield Road from Denver Road to the alley north of Denver Road. Also, any other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to entitled cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons. Ordinance 2469-2020 established the appropriation of the CDBG Funds to specific projects within the City. A portion of these appropriations will be transferred to this project in order to fund this project.
The estimated Notice to Proceed date is June 28, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on April 29, 2021, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Danbert, Inc. $2,839,053.94 Plain City, OH Majority
Strawser Paving $2,935,246.16 Columbus, OH Majority
Award is to be made to Danbert, Inc. as the lowest responsive and responsible and best bidder for their bid of $2,839,053.94. The amount of construction administration and inspection services will be $283,905.39. The total legislated amount is $3,122,959.33.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Danbert, Inc. is CC004618 and expires 3/10/22.
3. PRE-QUALIFICATION STATUS
Danbert, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursable grant in the Community Development Act Fund, Fund 2248, provided by the U.S. Department of Housing and Urban Development (HUD), in the amount of $2,546,123.27 will fund construction for this project. Funds will need to be appropriated and appropriation will need to be transferred to align with the proper project.
The remaining balance in the amount of $576,836.06, is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2020 Capital Improvement Budget is necessary to align budget authority with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement budget; to appropriate funds within the Community Development Act Fund; to transfer appropriation within the Community Development Act Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc. for the UIRF 2016 Sidewalks P2 project; to authorize the expenditure of up to $576,836.06 from the Streets and Highway Bonds Fund and $2,546,123.27 from the Community Development Act Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($3,122,959.33)
Body
WHEREAS, the Department of Public Service is engaged in the UIRF 2016 Sidewalks P2 project; and
WHEREAS, the work for this project consists of sidewalk installation on Steele Avenue between Hague Avenue and Wheatland Avenue; Wicklow Road between Huron Road to Hague Avenue; Woodward Avenue from Woodland Avenue to Rosewood Avenue; East North Broadway from 130 feet west of Hamilton Avenue to Cleveland Avenue; Barnett Road from Livingston Avenue to Astor Avenue; and Chesterfield Road from Denver Road to the alley north of Denver Road. Also, other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Danbert, Inc. will be awarded the contract for the UIRF 2016 Sidewalks P2 project; and
WHEREAS, the Department of Public Service requires funding to be available for the UIRF 2016 Sidewalks P2 project for construction expense along with construction administration and inspection services; and
WHEREAS, funding is available for this project through a reimbursable grant in Fund 2248, the Community Development Act Fund, provided by the United States Department of Housing and Urban Development; and
WHEREAS, funds wi1l need to be appropriated within Fund 2248, the Community Development Act Fund; and
WHEREAS, appropriation wi1l need to be transferred within Fund 2248, the Community Development Act Fund; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Danbert, Inc. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted 2019 SIT Supported) / $2,338,090.00 / ($576,837.00) / $1,761,253.00
7704 / P440005-100067 / UIRF 2016 Sidewalks P2 (Voted 2019 SIT Supported) / $0.00 / $576,837.00 / $576,837.00
SECTION 2. That the transfer of $800,000.00, or so much thereof as may be needed, is hereby authorized within Fund 2248 (Community Development Act Fund), from Dept-Div 4410 (Housing), Object Class 03 (Purchased Services) to Dept-Div 5912 (Design and Construction), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $1,746,123.27 is appropriated in Fund 2248 (Community Development Act Fund), Dept-Div 5912 (Design and Construction) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio 43064, for the UIRF 2016 Sidewalks P2 project in the amount of up to $2,839,053.94 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $283,905.39.
SECTION 5. That the expenditure of $2,546,123.27, or so much thereof as may be needed, is hereby authorized in Fund 2248 (Community Development Act Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $576,836.06, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P440005-100067 (UIRF 2016 Sidewalks P2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.