Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc. for the Professional Construction Management 2020 Project, in an amount up to $6,826,100.00, for the Division of Water.
This contract is assisting the City with managing a capital improvement program consisting of multiple capital improvement projects to ensure completion in accordance with design requirements and City’s needs, while serving as a liaison between the construction contractor, design professional (DP), and City personnel. Work performed to date includes program support services, design phase construction management services (e.g., construction cost estimating, constructability reviews, and construction scheduling), and construction administration / construction inspection (CA/CI) services. Future phases of the contact will continue these same services.
This Renewal (number #1) provides funding to continue program support services, design phase construction management services, and construction phase CA/CI services.
The Community Planning Area is “99 - Citywide” as the water facilities associated with this contract serve multiple planning areas.
Amount of additional funds to be expended: $6,826,100.00
Original Contract $2,442,500.00 (PO255315, PO255328, PO255330, PO255406, PO255408, PO255409, PO255410, PO255412, PO255413, PO255414, PO255415, PO255416, PO255417, PO255419, PO255420, PO255421, PO255422, PO255423)
Renewal #1 (current) $6,826,100.00
Contract Total (Orig. + Ren. 1) $9,268,600.00
Reason other procurement processes are not used:
The current consultant has already provided both design phase and construction phase services for the projects assigned to this contract. Bidding this work out to a new consultant would require duplication of some of the work already performed and would interrupt construction phase services for projects currently under construction, which would increase costs to the City.
How cost of renewal was determined:
The City identified the services that would be needed for each project over the renewal period. The consultant developed a proposal for the hours/resources necessary to complete the services. The proposal was reviewed by the City’s project and subsequently revised by consultant based on City’s comments.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This Professional Construction Management contract will support various projects in the Division of Water capital program. These projects will maintain and upgrade drinking water supply and treatment facilities to provide a safe and reliable water supply to the central Ohio area. All of these functions are tied to the economic vitality of the service area.
Most projects will be located within secure areas of the water supply system that are not accessible to the public and for these projects no community outreach activities are anticipated. Community outreach activities will be considered for projects that occur outside of secure areas.
The consultant team has identified a commitment to the Mayor’s Green Initiative in their business practices and will be involved in applying DPU’s environmental management system (EMS) to the construction projects.
CONTRACT COMPLIANCE INFO: 20-0953973, expires 12/20/21, Majority, DAX No. 990.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hill International, Inc.
FUTURE CONTRACT MODIFICATION(S): Five future contract renewals are anticipated for design and engineering services during construction.
FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2020 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc. for the Professional Construction Management 2020 Project; for the Division of Water; to authorize a transfer and expenditure up to $6,826,100.00 within the Water General Obligations Bond Fund; and to amend the 2020 Capital Improvements Budget. ($6,826,100.00)
Body
WHEREAS, Contract No’s PO255315, PO255328, PO255330, PO255406, PO255408, PO255409, PO255410, PO255412, PO255413, PO255414, PO255415, PO255416, PO255417, PO255419, PO255420, PO255421, PO255422, PO255423 were authorized by Ordinance No. 2380-2020, passed November 16, 2020, was executed on December 22, 2020, and approved by the City Attorney on December 22, 2020 and December 23, 2020, for the Professional Construction Management 2020 Project; and
WHEREAS, Contract Renewal No. 1 (current) is needed to provide funding to continue program support services, design phase construction management services, and construction phase CA/CI services; and
WHEREAS, five future contract renewals are anticipated for design and engineering services during construction; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc. for the Professional Construction Management 2020 Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc., for the Professional Construction Management 2020 Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Hill International, Inc. (FID# 20-0953973); 2 Easton Oval, Suite 110, Columbus, Ohio 43219; for the Professional Construction Management 2020 Project, in an amount up to $6,826,100.00.
SECTION 2. That this renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $1,891,100.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $6,826,100.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.