Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants, Inc. for the Large Diameter Condition Assessment (LDCA) Project - Phase 2, in an amount up to $1,368,761.76 for Division of Sewerage & Drainage, Stormwater Section CIP No. 610055-100002.
The general scope of this Project is as follows: the Consultant shall investigate all relevant data sources, field conditions and records; perform all required assessments, inspections, and video recordings, and submit the relevant data to the City.
The Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all assessments and reports.
The Community Planning Area: 57 (Mid East)
FUTURE RENEWAL(S)/MODIFICATION(S): Future renewals are anticipated for project.
TIMELINE: Inspection and assessment work is anticipated to begin in September 2021, with completion of the study phase (current contract) occurring in March 2023. Following the study phase, a design phase will be initiated in November 2023 and completed in May 2025. A construction phase is anticipated to follow from February 2026 through February 2027.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will enable the City to systematically inspect and rehabilitate its large diameter storm sewer infrastructure.
BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals."
Proposals were opened on April 9, 2021. The Department received five (5) proposals from Hatch Associates Consultants, Inc.; American Structurepoint, Inc.; Dynotec, Inc.; ms consultants, inc.; and Kokosing Construction Company, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to Hatch Associates Consultants, Inc.
The Contract Compliance Number for Hatch Associates Consultants, Inc. is 13-6094431 (expires 5/12/22, MAJ, DAX #25646).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc.
FISCAL IMPACT: This ordinance requires a transfer and an expenditure of up to $1,368,761.76 from the Storm Water Bond Fund 6204. An amendment to the 2020 Capital Improvement Budget is also necessary.
Title
To authorize the Director of Public Utilities to enter into an agreement with Hatch Associates Consultants, Inc. for professional engineering services for the Large Diameter Condition Assessment (LDCA) Project - Phase 2; for the Division of Sewerage & Drainage, Stormwater Section; to authorize a transfer and an expenditure in an amount up to $1,368,761.76 within the Storm Sewer Bond Fund, and to amend the 2020 Capital Improvement Budget. ($1,368,761.76)
Body
WHEREAS, five (5) technical proposals for professional engineering services for the Large Diameter Condition Assessment (LDCA) Project - Phase 2 were received on April 9, 2021; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Hatch Associates Consultants, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and an expenditure of $1,368,761.76 within the Storm Sewer Bond Fund 6204 for the Division of Sewerage & Drainage, Stormwater Section; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to align authority to match the expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants, Inc. for the Large Diameter Condition Assessment (LDCA) Project - Phase 2 for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Large Diameter Condition Assessment (LDCA) Project - Phase 2 with Hatch Associates Consultants, Inc. (FID# 13-6094431), 88 East Broad Street, Suite 1980, Columbus, Ohio 43215; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage, Stormwater Section.
SECTION 2. That a transfer and an expenditure of $1,368,761.76 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That an amendment to the 2020 Capital Improvement Budget is authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.