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File #: 1588-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2021 In control: Technology Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services agreement with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $385,258.91 from the Department of Technology, Information Service Operating Fund. ($385,258.91)
Attachments: 1. 1588-2021 EXP, 2. 1588-2021 Hansen Banner Quote Cityof Columbus_QT000041_Annual Maintenance_2021-2022_QUOTE, 3. 1588-2021 Hansen Banner Sole Source City of Columbus Letter 2021, 4. 1588-2021 Sole Source Form

Explanation

 

BACKGROUND:

This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  The original contract agreement (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1360-2020, passed on July 6, 2020, through purchase order PO244937.  This contract agreement will provide support for the coverage term period from October 1, 2021 to September 30, 2022, at a cost of $385,258.91. The CUBS system supports billing and collections for the Department of Public Utilities (DPU).  This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual software maintenance and support services for the Columbus Utility Billing System (CUBS).   

 

This ordinance also requests approval to continue services provided by Hansen in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.

 

FISCAL IMPACT:

In 2019 and 2020, $346,307.12 and $365,821.05, were legislated respectively for maintenance, support, and upgrades. The cost associated with this contract (2021) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $385,258.91. The aggregate contract total, including this request is $14,186,987.39. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.

 

CONTRACT COMPLIANCE:  

Vendor Name: Hansen Banner, LLC              F.I.D#/CC#: 46-5651020;               Expiration Date:  08/13/2022

(DAX Vendor  Acct. #: 008834) 

 

Title

 

To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services agreement with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $385,258.91 from the Department of Technology, Information Service Operating Fund. ($385,258.91)

 

Body

 

WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner, LLC., formerly known as Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual maintenance and support for CUBS; and 

 

WHEREAS, the original contract (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1360-2020, passed on July 6, 2020, through purchase order PO244937.  This contract will provide software maintenance and support services for the coverage term period from October 1, 2021 to September 30, 2022, at a cost of $385,258.91; and

 

WHEREAS, Hansen Banner, LLC., formerly known as Ventyx, Inc., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products; therefore the services provided by Hansen Banner, LLC are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and

 

WHEREAS,  it has become necessary in the usual daily operation of the Departments of Technology and Public Utilities to authorize the Directors to continue an agreement for software maintenance and support services with Hansen Banner LLC., formerly known as Ventyx, Inc., to support the Columbus Utility Billing System (CUBS) and daily operational activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to continue an agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., as the sole source provider for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  This agreement will provide software maintenance and support for the coverage term period from October 1, 2021 to September 30, 2022, at a cost of $385,258.91.

 

SECTION 2: That the expenditure of $385,258.91, or so much thereof as may be necessary, is hereby authorized to be expended from (please see attachment 1588-2021 EXP):

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $23,500.79

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $149,480.46

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sanitary Sewer} | Amount: $167,587.63

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 {Storm Sewer} | Amount: $44,690.03

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 4:  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5:  That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.

 

SECTION 6: This ordinance shall take effect and be in force from and after the earliest period allowed by law.