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File #: 1607-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/11/2021 In control: Public Utilities Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios for the Watershed Facilities Improvements Project for the Division of Water; and to authorize an expenditure up to $267,000.00 within the Water General Obligations Bond Fund. ($267,000.00)
Attachments: 1. ORD. 1607-2021 Information, 2. ORD. 1607-2021 Utilization, 3. ORD. 1607-2021 Funding

BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios architects + planners + designers, LLC (“Abbot Studios”) for the Watershed Facilities Improvements Project, Capital Improvements Project No. 690525-100000, Division of Water Contract No. 2177.

Work under the initial contract (Step 1) provided a study and needs assessment service to identify rehabilitation/upgrade/repair needs and assisted the City in prioritizing these improvements by developing a project phasing plan for the facility improvements.

Contract Renewal No. 1 provided Step 2 - Detailed Design and Construction Bidding Services.

This Contract Renewal (No. 2) will provide Step 3 - Engineering Services During Construction.

The Community Planning Area for this project is “99 - N/A” since the work services multiple community planning areas.

Amount of additional funds to be expended: $267,000.00
Original Contract Amount: $ 196,000.00 (PO077719)
Renewal #1 (PO189134): $ 317,000.00
Renewal #2 (current): $ 267,000.00
Total (Orig. + Renewal No’s 1-2): $ 780,000.00

Reason other procurement processes are not used:
Step 3 services were included in the RFP advertisement for which the Division received proposals in April 2017 from four interested firms. The current consultant has since gained detailed knowledge of the site and existing facilities, and has completed the detailed design / construction documents. Awarding this work to a new consultant would require duplication of some of the condition assessment and design work already performed, increasing project costs and extending the project schedule.

How cost of renewal was determined:
Abbott Studios and the City developed a scope of work for Step 3 services based on the nature of the construction, the City’s needs, and the construction contract duration. Abbott Studios then developed the estimated level of effort / fee to...

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