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File #: 1631-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/14/2021 In control: Technology Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract and establish a purchase order with 3SG Plus LLC for the final phase of development and implementation of a Claims and Document Management and Safety Incident Tracking system.; to authorize an expenditure of $19,289.12, which includes $1,500.00 in contingency funding, from the Information Services Division, Direct Charge Budgeted Fund; and to declare an emergency. ($19,289.12)
Code sections: 329 - Procurement of Goods and Services
Attachments: 1. 1631-2021 EXP, 2. 3SG Plus Professional Services Proposal_City of Columbus_Remaining HR Claims Management Solution_combined version1
Explanation
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into an agreement and establish a purchase order with 3SG Plus LLC for the final phase of development and implementation of a Claims and Document Management and Safety Incident Tracking system. This purchase is being done through the utilization of State of Ohio, State Term Schedule contract STS033, #534577, with an expiration date of 6/30/2023. The total contract agreement amount is $19,289.12 (which includes $1,500.00 in contingency funding)

On November 5, 2018, Ordinance 2672-2018 authorized the Director of the Department of Technology, on behalf of the Department of Human Resources (HR), to enter into an agreement and establish purchase orders, via state term schedules, with 3SG Plus LLC, and Hyland OnBase, for which 3SG Plus LLC is a dealer. The purpose of the agreement was to develop and implement a Claims and Document Management and Safety Incident Tracking system. However, after the initial project assessment, HR decided it was in the city’s best interest to refocus elements of the project and thus have spent the past several months considering what best suits the department’s needs. Due to this redirection, the funds authorized by Ordinance 2672-2018 and established on purchase order PO150758 remain largely unspent. Ordinance 2763-2019 extended the purchase order for a period of one year to continue the existing agreements with 3SG Plus, LLC and Hyland OnBase. The term was for a period of one year, starting on December 18, 2019 and ending on December 17, 2020.

DoT is requesting this authorization on behalf of the Department of Human Resources, Risk Management section, where the claims management system is being developed and implemented. The introduction of the citywide payroll system Dayforce presented an opportunity f...

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