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File #: 1633-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/15/2021 In control: Finance Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with BBCO Design, LLC, for facility condition assessment services; to authorize the transfer of $451,992.00 between projects within the General Permanent Improvement Fund; to authorize the appropriation and expenditure of $451,992.00 from the General Permanent Improvement Fund; and to declare an emergency. ($451,992.00)
Attachments: 1. Facility Condition Assmt Legislation2.docx.pdf
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with BBCO Design, LLC, for facility condition assessment phase 2 services, capital planning services, and capital planning software. BBCO will process facilities condition assessments, provide facilities condition assessors, implement/train/support an existing capital planning software platform and import data collected into the City’s software-Asset Planner. BBCO will assess and analyze the condition of twenty-seven (27) City facilities that will include, but is not limited to the condition of the façade, roof, structure, interior architecture, as well as mechanical, electrical, and plumbing (MEP) components. BBCO will also determine the life cycle and replacement/repair cost for all assessed components. Additionally, BBCO will work with the City to determine a feasible Capital Plan to properly maintain all facilities.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for facility condition assessment phase 2 services, capital planning services and capital planning software. This project was formally advertised on the Vendor Services website. On April 4, 2020 the city received three (3) responses (1 WBE, 1 MBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:

Bidder/Consultant City FBE/MBE
BBCO Design, LLC Columbus WBE
CTL Engineering, Inc. Columbus MBE
Bureau Veritas Technical Assessment, LLC Columbus EBOCC

BBCO Design, LLC, received the highest score by the evaluation committee and therefore the Office of Construction Management is recommending that they be awarded the Facility Condition Assessment Phase 2, Capital Planning and Capital Planning Software contract.

BBCO Design, LLC. Contract Compliance No. 27-1134922, expiration date March 31, 2022.

Emergency action is requested ...

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