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File #: 0150-2021    Version: 1
Type: Ordinance Status: Passed
File created: 1/14/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Edwards Landclearing, Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $130,000.00 from the Sanitary Sewer Operating Fund. ($130,000.00)
Attachments: 1. ORD 0150-2021 Financial Coding, 2. ORD 0150-2021 Information, 3. RFQ018927 Yard Waste & Log Grinding Bid Tab

Explanation                     

 

BACKGROUND: To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Edwards Landclearing, Inc. to provide Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility. 

 

The City of Columbus operates a composting facility that processes sewage sludge from two interconnected wastewater treatment plants into soil conditioner / mulch for wholesale.  Maintaining continuous operations is necessary to comply with wastewater permit standards and to protect public health. The City utilizes ground yard waste, whole tree wood chips, sawdust, straw, logs, and ground wood waste as bulking agents to process sewage sludge. The services to be performed under this contract call for Edwards Landclearing, Inc. to provide equipment and an operator for grinding yard waste and wood waste, sizing and grinding logs.

 

The Department of Public Utilities solicited competitive bids for Yard Waste and Log Grinding Services in accordance with the provisions of Section 329 (RFQ018927). Six-hundred and eighteen vendors (618) vendors solicited. One (MAJ) bid was received and opened on June 23, 2021. 

The bid from Edwards Landclearing, Inc. was determined to be the only, responsive, responsible and best bidder while establishing an Indefinite Quantity Agreement to be utilized on an as needed basis.

The contract will be in effect from the date of execution to December 1, 2022, with the option to renew for three (3) additional years, on a year to year basis, based upon mutual agreement, budgeted funds and approval by Columbus City Council.

 

SUPPLIER: Edwards Landclearing, Inc., vendor #006549, CC#34-1112541 expires 5/12/23, Majority Status

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. 

 

FISCAL IMPACT:  $130,000.00 is budgeted and needed for this purchase.

 

$49,759.08 was spent in 2020

$62,000.54 was spent in 2019

 

Title

 

To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Edwards Landclearing, Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $130,000.00 from the Sanitary Sewer Operating Fund.  ($130,000.00)

 

 

Body

 

 

WHEREAS,  the Division of Sewerage and Drainage, Compost Facility has a Universal Term contract that provides for the purchase of wood chips to be used as bulking agents for composting and to produce the product Com-Til, and

 

WHEREAS, the services to be performed under this agreement call for Edwards Landclearing, Inc. to provide equipment and an operator to grind yard waste (shrubs, leaves, tree limbs, logs, etc.) that is received by the Compost Facility, and

 

WHEREAS, the finished product will be used as an alternative source for bulking agents, and

 

WHEREAS, one bid was received and opened by the Director of Public Utilities on June 23, 2021, RFQ018927; and

 

WHEREAS, the Division of Sewerage and Drainage recommends an award be made for items 30 and 40 to the only responsive, responsible and best bidder, Edwards Landclearing, Inc., and

 

WHEREAS, this contract will be in effect from the date of execution and, upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract can be renewed for three (3) additional years on a year to year basis, and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement with Edwards Landclearing, Inc. for the purchase of Yard Waste and Log Grinding Services; thereby preserving the public health, peace, property, safety and welfare; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities be and is hereby authorized to enter into an Indefinite Quantity Agreement for the purchase of Yard Waste and Log Grinding Services with Edwards Landclearing, Inc., per the terms and conditions of RFQ018927 on file in the Department of Public Utilities.

 

SECTION 2.  That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.

 

SECTION 3.   That this agreement will be in effect from the date of execution to and including December 1, 2022, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract allows for three (3) renewals on a year to year basis.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the expenditure of $130,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 (Sewerage Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.

 

SECTION 6.   That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.