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File #: 1277-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/17/2021 In control: Veterans & Senior Affairs Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize and direct the Director of Recreation and Parks to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services for the Central Ohio Area Agency on Aging; to authorize the expenditure of up to $370,000.00 from the Recreation and Parks Grant Fund; and to declare an emergency. ($370,000.00)
Attachments: 1. 12772021 Grid

 Explanation

BACKGROUND:

The Central Ohio Area Agency on Aging occupies the city-owned property located at 3776 South High Street. Said property consists of approximately 77,000 square feet. The current property management and maintenance contract with HER, LLC will expire June 30, 2021.

 

Requests for proposals were received on April 30, 2021 and HER, LLC was the qualifying bidder with the best overall proposal.  

 

EMERGENCY DESIGNATION:

Emergency action is requested so that building maintenance services will continue without interruption.

 

PRINCIPAL PARTIES:

HER, LLC

Scott Hrabcak, EVP Commercial Real Estate

77 Nationwide Boulevard

Columbus, Ohio 43215

(614) 545-1432

 

Vendor Compliance No. CC002552 Exp 04/30/2022

 

FISCAL IMPACT:

$370,000.00  is required and budgeted from the Recreation and Parks Grant Fund to meet the financial obligation for the first year of this contract.

 

 

 

Title

To authorize and direct the Director of Recreation and Parks to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services for the Central Ohio Area Agency on Aging; to authorize the expenditure of up to $370,000.00 from the Recreation and Parks Grant Fund; and to declare an emergency. ($370,000.00)

 

 

Body

WHEREAS, the Central Ohio Area Agency on Aging ("COAAA"), a division of the Department of Recreation and Parks, occupies the city-owned property located at 3776 South High Street which consists of approximately 77,000 square feet. The current property management and maintenance contract with HER, LLC will expire June 30, 2021; and

 

WHEREAS, requests for proposals were received on April 30, 2021 and HER, LLC submitted the overall best proposal; and 

 

WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services for the Central Ohio Area Agency on Aging; and

 

WHEREAS, an emergency exists in the usual daily operation of the Central Ohio Area Agency of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that building maintenance services will continue without interruption; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1:  That the Director of Recreation and Parks is hereby authorized and directed to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services.

SECTION 2.  That the expenditure of $370,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund No. 2286, Department No. 51, to pay the cost thereof, per the accounting codes in the attachment to this ordinance.

SECTION 3.  That the monies in the foregoing Section 2 shall be paid upon the order of the Director of Recreation and Parks; and that no order shall be drawn down or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.