Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with TEC Engineering, Inc. in the amount of up to $600,000.00 for the Signals - Summit St Phase 2 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with a design to replace and upgrade to current standards of the existing traffic signals along Summit Street from Chittenden Avenue to Hudson Street, excluding the signal at 17th Avenue. This includes the intersections of Summit Street with Chittenden Avenue, E. 12th Avenue, E. 15th Avenue, E. Lane Avenue, and E. Hudson Street.
The Department of Public Service solicited Requests for Proposals for the Signals - Summit St Phase 2 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from April 8, 2021, to April 29, 2021. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 13, 2021. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
EMH&T Columbus, OH Majority
ms consultants, inc. Columbus, OH Majority
TEC Engineering Columbus, OH WBE
GPD Columbus, OH Majority
TEC Engineering, Inc. received the highest score by the evaluation committee and will be awarded the Signals - Summit St Phase 2 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against TEC Engineering.
2. CONTRACT COMPLIANCE
TEC Engineering contract compliance number is CC005777 and expires 06/30/2023.
3. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so that upcoming signal projects may be governed by updated standards, policies, and practices, enhancing the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a professional services contract with TEC Engineering, Inc. for the Signals - Summit St Phase 2 project; to authorize the expenditure of up to $600,000.00 from the Street Construction Maintenance and Repair Fund to pay for this contract; and to declare an emergency. ($600,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the replacement of older traffic signals along Summit Street; and
WHEREAS, the Department of Public Service solicited Requests for Proposals for the Signals - Summit St Phase 2 project; and
WHEREAS, TEC Engineering, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with TEC Engineering, Inc. for the provision of professional engineering consulting services described above in the amount of up to $600,000.00; and
WHEREAS, it is necessary to pay for the contract work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with TEC Engineering, Inc. so that upcoming signal projects may be governed by updated standards, policies, enhancing the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with TEC Engineering, Inc. at 503 S. High St., Suite 100 Columbus, OH 43215, for the Signals - Summit St Phase 2 project in an amount up to $600,000.00.
SECTION 2. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.