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File #: 1538-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/7/2021 In control: Finance Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Finance and Management, on behalf of the Fleet Management Division, to enter into contract with AssetWorks LLC, a subsidiary of Trapeze Software Group, Inc., for fleet management software, hardware and related services; to authorize the expenditure of $829,400.00 from the Fleet Management Operating Fund; to authorize a waiver of relevant provisions of Chapter 320 of the Columbus City Codes; and to declare an emergency. ($829,400.00)
Attachments: 1. Ord 1538-2021 Assetworks Legislation Template.pdf, 2. Assetworks-Waiver Form.pdf
Explanation

Background: This ordinance authorizes the Director of Finance and Management, on behalf of the Fleet Management Division (herein referred to as “City”), to enter into contract with AssetWorks LLC, a subsidiary of Trapeze Software Group, Inc., (herein referred to as “Contractor”) for fleet management software, hardware and related services. The City currently uses Contractor’s FleetFocus System which integrates with the Verizon Networkfleet Telematics solution, and the Parties wish to restate the terms and conditions applicable to the provision of AssetWorks’ proprietary products including Software as a Service (“SaaS”), hardware, and third party GPS/telematics equipment and associated, recurring hosting, maintenance, and subscription services (together “Services”).
The Contractor has the necessary experience and expertise to provide said service. The previous agreement, entered on May 29, 1997, was most recently renewed by authority of ordinance 1110-2020, passed June 15, 2020; expiring on June 30, 2021. This contract renews the current services, while updating the terms and conditions to reflect upgrades in the services provided, to streamline the various components of the contract, and to include disentanglement language.
This contract will provide for annual software maintenance and support, as well as GPS/AVL service costs, vendor hosting fees, hardware installs, and software upgrades. The term of this Contract shall be from July 1st, 2021 to June 30th, 2022, with the ability for the City to renew for successive one-year terms. The first year of the contract will be for at a total cost of $829,400.00. The City has published a Best Value Procurement to contract for these services, with an estimated start date of July 1, 2023.

AssetWorks LLC, a subsidiary of Trapeze Software Group, Inc., is the vendor who currently provides a software platform for Fleet, Fuel and GPS databases, which are interfaced with each other to provide comprehensive m...

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