Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase the 2020 - 2022 General Engineering Services - Water Distribution Group agreement with MS Consultants, Inc., Division of Water Contract No. 2310, in the amount of $300,000.00.
MS Consultants: Work performed under the original contract included Smoky Row Booster Station Roof Replacement services during construction, CCTV of E. Deshler, Water Main extension design, Spaghetti Warehouse Water Service Relocation design, Westgate Tank Footer design, and English Way water line replacement design. Work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to this project.
The general purpose of this contract renewal #1 is to provide general engineering services to the Division of Water, Water Distribution Engineering, on an “as-needed” basis. Work items shall consist of field investigations, surveying, and other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects. There is expected to be one additional renewal to this contract which will contain the same services as the renewal #1 services shown herein.
Community Planning area:” 99 - Citywide”
Amount of additional funds to be expended: $300,000.00
Original Agreement: $300,000.00 (PO208633)
Renewal No. 1 (current): $300,000.00
Total (Orig. + Renewal #1) $600,000.00
Reason other procurement processes are not used:
This is a planned renewal as indicated in the original authorizing legislation under Ordinance No. 2878-2019.
How cost of renewal was determined:
The General Engineering Services agreement was budgeted at $300,000.00 with an additional $600,000.00 of which would be legislated via two planned renewals. This is the first renewal of the original contract.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This agreement will allow the Division to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
CONTRACT COMPLIANCE INFO: 34-6546916, expires 1/28/22, MAJ, DAX #6998
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
FUTURE RENEWAL: One additional renewal to this engineering agreement is anticipated.
FISCAL IMPACT: There are sufficient funds and budgetary authority within the Water G.O. Bonds Fund - Fund No. 6006 for this expenditure.
Title
To authorize the Director of Public Utilities to renew and increase the 2020 - 2022 General Engineering Services - Water Distribution Group agreement with MS Consultants, Inc.; and to authorize an expenditure up to $300,000.00 from the Water General Obligations Bonds Fund, for the Division of Water. ($300,000.00)
Body
WHEREAS, Contract No. PO208633, was authorized by Ordinance No. 2878-2019, passed December 9, 2019, was executed on January 9, 2020 and approved by the City Attorney on January 10, 2020, for the General Engineering Services for the 2020 - 2022 General Engineering Services - Water Distribution Group Project with ms consultants, inc.; and
WHEREAS, Renewal No. 1 (current) is needed to continue providing professional engineering services on an as-needed basis for the Water Distribution Group; and
WHEREAS, one additional future renewal to the professional engineering service agreement is anticipated; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew and increase the 2020 - 2022 General Engineering Services - Water Distribution Group agreement with MS Consultants, Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew and increase the 2020 - 2022 General Engineering Services - Water Distribution Group agreement with MS Consultants, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew and increase the 2020 - 2022 General Engineering Services - Water Distribution Group agreement with MS Consultants, Inc. (FID #34-6546916), 2221 Schrock Road, Columbus, OH 43229, in an amount up to $300,000.00.
SECTION 2. That this contract renewal is in compliance with Section 329 of Columbus City Codes, 1959.
SECTION 3. That one additional future renewal to the professional engineering service agreement is anticipated.
SECTION 4. That the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract renewals associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.