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File #: 1564-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/9/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To appropriate funds within the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installations - Neil Avenue Signals project; to authorize the expenditure of up to $3,076,118.92 from the Streets and Highways Bond Fund and the Transportation Grants Fund; and to declare an emergency. ($3,076,118.92)
Attachments: 1. 1564-2021 Legislation Template

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installations - Neil Avenue Signals project and to provide payment for construction, construction administration and inspection services. 

 

This contract includes the rehabilitation of seven (7) signals along Neil Avenue between Buttles Avenue and 10th Avenue to include new mast arm signal poles, signal heads, cabinets and radar detection.  New fiber optic interconnect will be installed from Goodale Boulevard to 11th Avenue.  Each signalized intersection will be upgraded to be ADA compliant, complete with new curb ramps, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, plans at 3718 Drawer E and City of Columbus Construction and Material specifications set forth in the Invitation For Bid (IFB).

 

The estimated Notice to Proceed date is July 26, 2021.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Three bids were received on May 25, 2021, (All majority) and tabulated as follows:  

     

Company Name                                 Bid Amount               City/State                                                Majority/MBE/FBE    

Complete General Const. Co.                          $2,796,471.74                     Columbus, OH                                                               Majority

U.S. Utility Contractor                                               $2,997,761.28                     Columbus, OH                                                               WBE

Jess Howard Electric Co.                          $3,197,945.48                     Columbus, OH                                                               Majority

 

Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,796,471.74.  The amount of construction administration and inspection services will be $279,647.18.  The total legislated amount is $3,076,118.92.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company

 

2. CONTRACT COMPLIANCE INFORMATION

The contract compliance number for Complete General Construction Company is CC006056 and expires 7/8/21.

 

3. PRE-QUALIFICATION STATUS

Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.

 

4.  FISCAL IMPACT

This is a reimbursable budgeted expense of $1,000,000.00 for this project within the Transportation Grants Fund, Fund 7763, Grant #G592006 (Neil Ave Signals CC18X-CC19X).  Funds will need to be appropriated.

The remaining balance of $2,076,118.92 is budgeted and available within the Streets and Highways Bond Fund, Fund 7704.  Funds are appropriated.

5. EMERGENCY DESIGNATION

Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.

Title

To appropriate funds within the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installations - Neil Avenue Signals project; to authorize the expenditure of up to $3,076,118.92 from the Streets and Highways Bond Fund and the Transportation Grants Fund; and to declare an emergency. ($3,076,118.92)

 

Body

WHEREAS, the Department of Public Service is engaged in the Signal Installations - Neil Avenue Signals project; and 

 

WHEREAS, the work for this project consists of the rehabilitation of seven (7) signals along Neil Avenue between Buttles Avenue and 10th Avenue to include new mast arm signal poles, signal heads, cabinets and radar detection.  New fiber optic interconnect will be installed from Goodale Boulevard to 11th Avenue.  Each signalized intersection will be upgraded to be ADA compliant, complete with new curb ramps, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, plans at 3718 Drawer E and City of Columbus Construction and Material specifications set forth in the Invitation For Bid (IFB); and

 

WHEREAS, Complete General Construction Company will be awarded the contract for the Signal Installations - Neil Avenue Signals project; and

 

WHEREAS, the Department of Public Service requires funding to be available for the Signal Installations - Neil Avenue Signals project for construction expense along with construction administration and inspection services; and

 

WHEREAS, funds must be appropriated within the Transportation Grants Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $1,000,000.00 is appropriated in Fund 7763 (Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Project G592006 (Neil Ave Signals CC18X-CC19X), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 2.  That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Signal Installations - Neil Avenue Signals project in the amount of up to $2,796,471.74 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $279,647.18.

 

SECTION 3.  That the expenditure of $2,076,118.92, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100029 (Signal Installations - Neil Avenue Signals), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Project G592006 (Neil Ave Signals CC18X-CC19X), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9.  That any funds owed to the Ohio Public Works Commission after final accounting can be refunded.

 

SECTION 10.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.