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File #: 1617-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/12/2021 In control: Technology Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data services; to authorize the establishment of an encumbrance in the amount of $135,150.00 to fund data services associated with the City of Columbus, Columbus City Schools VoIP project; to authorize the expenditure of $135,150.00 for the above-described purpose; and to declare an emergency. ($135,150.00)
Code sections: 329 - Procurement of Goods and Services
Attachments: 1. 1617-2021 EXP
Explanation
This ordinance authorizes the establishment of an encumbrance in the amount of $135,150.00 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services sub fund to provide moneys to pay AT&T for data services associated with the City of Columbus, CCS Voice over Internet Protocol (VOIP) telephone project

This ordinance also authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data services.

Per ordinance 2557-2017 passed by City Council October 30, 2017, and all exhibits, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone company charges, staff augmentation, etc. Reimbursed funds are deposited into a special sub-fund, created expressly for the purpose of accounting for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this sub-fund are sought as needed and as reimbursements are submitted.

Finally, this ordinance authorizes the expenditure of $135,150.00 for the above-mentioned purpose.

CONTRACT COMPLIANCE:
AT&T: CC#-340436390, expires 1-7-21; DAX #-006413

FISCAL IMPACT:
Funds for the above-mentioned purpose are budgeted and available in the Information Services Operating Fund, Columbus City Schools Telephone Services sub-fund.

EMERGENCY LEGISLATION:
Emergency action is requested so that funds are in place to continue implementation of the above-described VOIP project without interruption.

Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to ass...

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