Explanation
BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Resource International, Inc.
Funding for this modification will be for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project, as detailed below:
• Old Beechwold Area Stormwater System Improvements, CIP No. 610804-100001; Planning Area = 39 - Clintonville; $559,121.11
• Old Beechwold Area Water Line Improvements, CIP No. 690236-100140, Planning Area = 39 - Clintonville, $395,672.97
• Old Beechwold Area Roadway Improvements, CIP No. 530282-100117, Planning Area = 39 - Clintonville, $69,090.63
Amount of additional funds to be expended: $1,023,884.71
Original Contract: $ 225,352.47 (PO222775)
Modification #1: $1,422,963.00 (PO228475, PO228476, PO228477, PO228478)
Modification #2: $ 169,985.96 (PO239948)
Modification #3: $ 862,887.72 (PO261079, PO261484, PO261488)
Modification #4 (current): $1,023,884.71
Total (Orig. + Mods 1-4) $3,705,073.86
Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0506-2020.
Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.
How cost of modification was determined:
The cost of this modification was determined by negotiations between Resource International and the DOSD.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2021 and 2022.
CONTRACT COMPLIANCE INFO: 31-0669793 | Exp. 1/23/22 | WBE | DAX #4197
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
FISCAL IMPACT: Funding for this project will be shared by the Division of Sewers and Drains’ Stormwater Section, the Division of Water, and the Department of Public Service.
There is sufficient funding and budgetary authority within the Water G.O. Voted Bonds Fund - Fund No. 6006.
There is sufficient funding and budgetary authority within the Storm Sewer General Obligation Bond Fund - Fund No. 6204.
There is sufficient cash and budgetary authority within the Streets and Highways Bond Fund, Fund 7704, for this expenditure. It is necessary to amend the 2020 Capital Improvements Budget to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Streets and Highways Bond Fund is also needed to move cash and appropriation to the correct project.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc. for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project; to authorize an expenditure up to $559,121.11 within the Storm Sewer General Obligation Bond Fund; to authorize an expenditure up to $395,672.97 from the Water General Obligation Bond Fund; to authorize the transfer of cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize an expenditure of up to $69,090.63 within the Streets and Highways Bond Fund; and to authorize an amendment the 2020 Capital Improvements Budget. ($1,023,884.71)
Body
WHEREAS, Ordinance No. 0506-2020, passed on March 16, 2020, authorized the original agreement for Construction Administration/Construction Inspection Services for 2020-2022 for the Division of Sewerage and Drainage’s Lateral Lining - Clintonville 1 Schreyer Springs Project; and
WHEREAS, Modification No. 1 was legislated under Ordinance No. 0818-2020, passed May 4, 2020, to provide Construction Administration/Construction Inspection Services for three Division of Water projects: Westgate West Tank 2020 Painting Improvements, Summitview Tank 2020 Painting Improvements, and CA/CI Services for General Water Construction Projects; and one Division of Sewerage and Drainage project: Blueprint Linden 1 Professional Construction Management Services; and
WHEREAS, Modification No. 2 was legislated under Ordinance No. 1483-2020, passed July 20, 2020, to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage, Stormwater Section’s CA/CI for General Stormwater Construction Projects; and
WHEREAS, Modification No. 3 was legislated under Ordinance No. 0036-2021, passed February 1, 2021, to provide Construction Administration/Construction Inspection Services for three Division of Sewerage and Drainage projects: Williams Behm HSTS Elimination and CA/CI Services for General Sanitary Sewer Projects; and one Stormwater project, Kenny/Old Henderson Storm Sewer Improvements; and
WHEREAS Modification No. 4 is needed to fund Construction Administration and Inspection Services for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., to provide funding for said projects; and
WHEREAS, it is necessary to authorize an expenditure up to $395,672.97 within the Water G.O. Bonds Fund - Fund No. 6006; and
WHEREAS, it is necessary to authorize an expenditure up to $559,121.11 within the Storm Sewer General Obligation Bond Fund - Fund No. 6204; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, it is necessary to authorize an expenditure of up to $69,090.63 within the Streets and Highways Bond Fund - Fund 7704; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231 (FID #31-0669793); in the amount of $1,023,884.71 for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project; in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That the transfer of $69,090.63, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100151 (Roadway Improvements - Scioto Peninsula), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530282-100119 (Resurfacing - Olde Beechwold Area), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $69,090.63, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100119 (Resurfacing - Olde Beechwold Area), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $954,794.08, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, within the Storm Sewer G.O. Bonds Fund - Fund No. 6204 and within the Water G.O. Bonds Fund - Fund No. 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.