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File #: 1632-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/14/2021 In control: Finance Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize an appropriation within the Community Development Block Grant; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors, Inc. dba M&D Blacktop to restore the asphalt parking lot pavement at the Boys & Girls Clubs of Columbus, Inc. located at 85 Clarendon Avenue; to authorize the expenditure of $60,000.00 from the Community Development Block Grant fund; and to declare an emergency. ($60,000.00)
Attachments: 1. Boys Girls Club.pdf

Explanation

BACKGROUND:  This legislation appropriates and encumbers $60,000.00 from the Community Development Block Grant (CDBG) and authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors, Inc. dba M&D Blacktop to restore the asphalt parking lot pavement at the Boys & Girls Clubs of Columbus, Inc. located at 85 Clarendon Avenue.

This project will restore the asphalt parking lot pavement at the Boys & Girls Clubs of Columbus, Inc. at 85 Clarendon Avenue.  The project scope for this project includes 1 ½” mill & overlay asphalt, restriping, reinstalling parking blocks, and concrete aprons around existing catch basins.

Formal bids were solicited and the City received two (2) bids (0 FBE, 0 MBE) on May 27, 2021 as follows:

Bidder/Consultant

City

FBE/MBE

Amount of Bid

M&D Blacktop

Grove City

EBOCC

60,000.00

Strawser Paving Company

Columbus

EBOCC

70,000.00

                     

Pavement Protectors, Inc. dba M&D Blacktop submitted the lowest bid of $60,000.00. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, Pavement Protectors, Inc. dba M&D Blacktop.

 

Pavement Protectors, Inc. dba M&D Blacktop Contract Compliance No. 31-1131599, expiration date February 1, 2023.

 

Emergency action is requested to meet the requirement and deadline of the Community Development Block Grant.

 

Fiscal Impact:  This legislation authorizes an expenditure of $60,000.00 from the Community Development Block Grant (CDBG) to restore the asphalt parking lot pavement at the Boys & Girls Club. These funds were budgeted within the Community Development Block Grant (2248).

Title

To authorize an appropriation within the Community Development Block Grant; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors, Inc. dba M&D Blacktop to restore the asphalt parking lot pavement at the Boys & Girls Clubs of Columbus, Inc. located at 85 Clarendon Avenue; to authorize the expenditure of $60,000.00 from the Community Development Block Grant fund; and to declare an emergency. ($60,000.00)

Body

WHEREAS, it is the desire of the Director and Finance and Management and the Office of Construction Management to expend monies from the CDBG Fund (2248) for an agreement with Pavement Protectors, Inc. dba M&D Blacktop to restore the asphalt parking lot pavement at the  Boys & Girls Clubs of Columbus, Inc. located at 85 Clarendon Avenue; and

WHEREAS, the Office of Construction Management solicited bids for this project and two firms submitted bids on May 27, 2021; and

WHEREAS, Pavement Protectors, Inc. dba M&D Blacktop was deemed the lowest, responsive, and responsible bidder; and

 

WHEREAS, it is necessary to authorize the expenditure of $60,000.00 from the CDBG (2248); and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Pavement Protectors, Inc. dba M&D Blacktop to restore the asphalt parking lot pavement at the Boys & Girls Clubs of Columbus, Inc. located at 85 Clarendon Avenue; so that such work may begin as soon as practical, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors, Inc. dba M&D Blacktop to restore the asphalt parking lot pavement at the Boys & Girls Clubs of Columbus, Inc. located at 85 Clarendon Avenue.

 

SECTION 2. That the appropriate of $60,000.00, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund 2248 per the accounting codes in the attachment to this ordinance. 

SECTION 3. That the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized in Community Development Block Grant Fund 2248, object class 06 Contractual Services per the accounting codes in the attachment to this ordinance.

 

SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

SECTION 5That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to appropriate the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.