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File #: 1636-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/15/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services; to authorize a transfer and expenditure up to $659,646.43 within the Water General Obligations Bond Fund; to authorize a transfer and expenditure up to $1,200,625.27 within the Sanitary General Obligation Bond Fund; and to authorize an amendment the 2020 Capital Improvements Budget. ($1,860,271.70)
Attachments: 1. ORD 1636-2021 Information, 2. ORD 1636-2021 Utilization - Large Diameter Valve Repl., 3. ORD 1636-2021 Utilization - E. Franklinton, 4. ORD 1636-2021 Utilization - Blacklick, 5. ORD 1636-2021 map - Blacklick, 6. ORD 1636-2021 map - E. Franklinton, 7. ORD 1636-2021 Funding

Explanation

 

BACKGROUND:  This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Stantec Consulting Services, Inc.

 

Funding for this modification will be for the following projects:

 

                     Large Diameter Valve Replacements Part 2, CIP No. 690589-100001; Planning Area = 99 - Citywide; $311,181.95

 

                     East Franklinton Sanitary Sewer, Storm Sewer, & Water Improvements Phase 3; CIP No’s 650560-100002 & 690236-100116; Planning Area = 54 - Franklinton; DOSD = $647,148.33, Water = $348,464.48

 

                     Blacklick Air Quality Control Facilities, CIP No. 650034-100008; Planning Area = 58 - Far East; $553,476.94

 

Amount of additional funds to be expended:  $1,860,271.70

Original Agreement Amount:                     $   198,538.62                     PO221581/PO221595

Modification 1:                     $   395,138.19                     PO222666/PO222668/PO222669

Modification 2:                     $   248,287.56                     PO225314

Modification 3:                     $   546,494.33                     PO236842

Modification 4:                     $   484,214.84                     PO249724/PO249728/PO249729

Modification 5:                     $   150,000.00                     PO266885

Modification 6 (current):                     $1,860,271.70

Total Original + all Mods:                     $3,882,945.24                     

 

Reasons additional goods/services could not be foreseen:  

This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.

 

Reason other procurement processes are not used: 

This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.  

 

How cost of modification was determined:

The cost of Modification No. 6 was determined by negotiations between Stantec Consulting Services Inc. and the Divisions of Water and Sewers & Drains.

 

ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: 

The Large Diameter Valve Replacement - Pt. 2 project involves repairs to valves on critical large diameter water mains and will improve the reliability of the water distribution system.  Coordination will occur with nearby customers, including businesses, prior to and during construction.

 

The East Franklinton Sanitary Sewer, Storm Sewer, & Water Improvements Phase 3 project will replace and rehabilitate utilities in the City’s oldest area, Franklinton.  These improvements will mitigate sewer backups and overflows to the Scioto River from this area.

 

The Blacklick Air Quality Control Facilities project will ensure the removal of corrosive gases from within the sewer, and will prevent these gases from being released from the sewer in to the environment and surrounding properties. 

 

FUTURE MODIFICATION(S):  The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2021 and 2022.

 

CONTRACT COMPLIANCE INFO: 11-2167170 | Exp. 8/1/21 | MAJ | DAX #000462

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.

 

FISCAL IMPACT:  A transfer of funds within the Water G.O. Bonds Fund - Fund No. 6006 and the Sanitary General Obligation Bond Fund - Fund No. 6109 will be necessary, as well as an amendment to the 2020 Capital Improvement Budget.

 

 

Title

 

To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services; to authorize a transfer and expenditure up to $659,646.43 within the Water General Obligations Bond Fund; to authorize a transfer and expenditure up to $1,200,625.27 within the Sanitary General Obligation Bond Fund; and to authorize an amendment the 2020 Capital Improvements Budget.  ($1,860,271.70)

 

 

Body

 

WHEREAS, Ordinance No. 0130-2020 passed February 3, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020 - 2022 for two Division of Sewerage and Drainage projects:  Blueprint Hilltop 1 Volunteer Sump Pump Project 2 and CA-CI Services for General Construction projects, with Stantec Consulting Services, Inc.; and

 

WHEREAS, Modification No. 1 was legislated under Ordinance 0518-2020 to provide Construction Administration and Inspection Services for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; and

 

WHEREAS, Modification No. 2 was legislated under Ordinance 0642-2020 for Construction Administration and Inspection Services for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project; and

 

WHEREAS, Modification No. 3 was legislated under Ordinance 1357-2020 for Construction Administration and Inspection Services for the Blueprint Linden - Agler/Berrell Project; and

 

WHEREAS Modification No. 4 was legislated under Ordinance 2078-2020 for the Large Diameter Valve Replacement, Thomas Lane Area Water Line Improvements, and CA-CI Services for General Construction projects; and

 

WHEREAS, Modification No. 5 was legislated under Ordinance 0286-2021 for the Alum Creek Trunk (Middle) Rehabilitation - Phase B Project; and

 

WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., to provide funding for the Large Diameter Valve Replacements Part 2 project, for the East Franklinton Sanitary Sewer, Storm Sewer, & Water Improvements Phase 3 project, and for the Blacklick Air Quality Control Facilities Project; and

 

WHEREAS, it is necessary to authorize a transfer and expenditure up to $659,646.43 within the Water General Obligations Bond Fund; and

 

WHEREAS, it is necessary authorize a transfer and expenditure up to $1,200,625.27 within the Sanitary General Obligation Bond Fund; and

 

WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 (FID #11-2167170); in the amount of  $1,860,271.70, for the Large Diameter Valve Replacements Part 2 project, for the East Franklinton Sanitary Sewer, Storm Sewer, & Water Improvements Phase 3 project, and for the Blacklick Air Quality Control Facilities Project, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.

 

SECTION 2.  That the transfer of $311,181.95, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. 

 

SECTION 3.  That the transfer of $1,073,531.28, or so much thereof as may be needed, is hereby authorized in Fund 6109 - Sewer G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. 

 

SECTION 4.  That the 2020 Capital Improvements Budget is hereby amended per the accounting codes in the attachment to this ordinance.

 

SECTION 5. That the expenditure of up to $1,860,271.70 is hereby authorized per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 8.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 9.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 10.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.